Litigation Legal Assistant

2 days ago


Miami, United States Ascension Global Staffing & Executive Search Full time
Job Title: Litigation Legal Assistant

Ascension Global Staffing & Executive Search, a leading national recruiting firm, is seeking an experienced Litigation Legal Assistant to support our client's trial and defense team in Miami. As a key member of our team, you will provide administrative support to litigation attorneys and paralegals, ensuring the smooth operation of our law firm.

Key Responsibilities:
  • Provide exceptional administrative support to litigation attorneys and paralegals, including reviewing and proofreading correspondence and documents.
  • Produce accurate documents and correspondence in a timely manner, utilizing your knowledge of eFiling procedures for Federal and State Courts.
  • Manage multiple attorney calendars using Outlook calendars to schedule appointments and meetings.
  • Calculate and input case-related deadlines into our firm's docketing program.
  • Maintain electronic files for client matters and prepare shells for various pleadings, discovery, motions, and correspondence.
  • Oversee arrangements for in-house and external depositions, including booking court reporters.
  • Perform other administrative duties as needed, including reception and office coordination.
Qualifications:
  • Minimum of 7-10 years of litigation experience in a law firm setting.
  • High School diploma or GED required.
  • Extensive experience in handling and completing State and Federal eFilings.
  • Proficient to advanced user of Microsoft Word and Outlook.
  • Proficient to advanced user of PDF programs such as Adobe, Nuance/Kofax, etc.
  • Ability to work independently in a fast-paced environment, with a strong attention to detail and excellent organizational skills.
  • Impressive command of grammar and punctuation.
  • Experience with iManage, or equivalent document management system.


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