Accounts Receivable Specialist
2 months ago
We are seeking a highly skilled and detail-oriented Accounts Receivable Specialist to join our team at Stern & Eisenberg PC. As an AR Specialist, you will play a crucial role in maintaining the accuracy and efficiency of our accounting processes.
Key Responsibilities:- Maintain and manage the Case System, ensuring seamless user activation and deactivation.
- Develop and implement the system onboarding process for new clients, guaranteeing a smooth transition.
- Review and verify accounting compliance onboarding documents to ensure accuracy and adherence to regulations.
- Create and enter new files and clients into the PM system, ensuring timely and accurate data entry.
- Evaluate credit risk by assessing client creditworthiness and implementing measures to mitigate potential write-offs.
- Review and implement client credit terms and limits, ensuring compliance with company policies.
- Input client profiles and documents into the Case Management system, maintaining accurate and up-to-date records.
- Prepare and process daily invoices, including hourly and flat fees, ensuring timely and accurate billing.
- Enter costs and expenses into the case system, maintaining accurate financial records.
- Email, fax, or mail invoices to clients, ensuring prompt and professional communication.
- Prepare monthly statements, providing clients with accurate and timely financial information.
- Review weekly WIP and recommend billing, ensuring timely and accurate revenue recognition.
- Prepare collection reports and communicate with clients as necessary, ensuring prompt and professional communication.
- Prepare and distribute weekly, bi-weekly, and quarterly reports, providing stakeholders with accurate and timely financial information.
- Prepare and distribute timekeeper production reports, ensuring accurate and timely tracking of productivity.
- Prepare monthly compensation reports for each timekeeper, ensuring timely and accurate payment.
- Attach case documents, maintaining accurate and up-to-date records.
- Prepare cash application and deposit, ensuring timely and accurate financial processing.
- Process and apply credit card payments, ensuring timely and accurate financial processing.
- Monitor IOLTA accounts and notify timekeepers as necessary, ensuring timely and accurate financial processing.
- Prepare collection letters and documents, ensuring prompt and professional communication.
- Follow up with clients regarding past-due payments, ensuring timely and accurate collection.
- Monitor, reconcile, and balance escrow accounts, ensuring timely and accurate financial processing.
- Communicate with attorneys and clients, maintaining accurate and up-to-date records.
- Maintain strict confidentiality, ensuring the protection of sensitive client information.
- Respond to inquiries and communicate with stakeholders, ensuring timely and accurate information.
- Elevate problems and issues to supervisors or managers in a timely manner, ensuring prompt and professional communication.
- High School Diploma required
- Associates degree and/or 3 years AR experience
- Minimum of 1-2 years in law firm accounting strongly preferred
- Outstanding written and oral communication skills to communicate with attorneys, staff, vendors, and clients
- Outstanding organizational and time management skills
- Able to handle large volumes of work with thoroughness and exceptional attention to detail
- Possess strong data entry skills
- Highly proficient in MS Word, MS Outlook, and Excel
The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of the job, the employee is usually in an indoor office environment. The noise level in the work environment is usually moderate.
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