Licensing and Financial Operations Specialist

2 weeks ago


Pasadena, California, United States Caltech Full time
Job Summary

Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do.

The Office of Technology Transfer and Corporate Partnerships at Caltech is seeking a skilled Licensing and Finance Coordinator to support financial activities within the office. This role will involve developing and maintaining systems and procedures for licensee annual progress reports, reviewing license agreements for financial terms, and managing royalty distributions.

Key Responsibilities
  1. Generate and maintain accurate and up-to-date licensee annual progress report (LAPR) documentation.
  2. Assist with budget tracking for AWS lease on campus, generating summary reports for the Provost.
  3. Review and manage invoices for patent renewals, ensuring timely and accurate payments.
  4. Confirm and update information pertinent to royalty distributions, including patent assignments/ownership, patent status, inventor affiliations, and tax forms.
  5. Set up and execute routine royalty distributions, ensuring compliance with Caltech's policies and procedures.
  6. Compile and maintain records of Caltech's equity holdings in startup companies, providing valuable insights for strategic decision-making.
  7. Extract information from Oracle Business Intelligence (OBI) data warehouse about OTTCP-related revenues and expenditures, supporting data-driven decision-making.
  8. Generate, send, and follow up on routine invoices to outside parties, ensuring timely and accurate payments.
  9. Collect, review, and store royalty reports from licensees, maintaining accurate and up-to-date records.
  10. Create and maintain records in Caltech's Patent Utilization Technology Transfer System (PUTTS) database, supporting financial data validation and cleanup projects.


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