Executive Assistant

3 weeks ago


GondrecourtleChâteau, Grand Est, United States Gillette Children's Full time

We are seeking a highly skilled Senior Administrative Assistant to join our team at Gillette Children's. As a part-time employee, you will support 4 VPs and Directors, with primarily onsite work and one day per week for remote work. The ideal candidate will have excellent organizational and communication skills, ability to maintain confidentiality, and experience working with upper management and executives.

Key Responsibilities
  • Manage multiple calendars, including scheduling changes, travel schedules, and meeting requests.
  • Prepare and process various documents, such as agendas, meeting minutes, reports, policies, letters, etc.
  • Develop and maintain organized filing systems and record-keeping practices.
  • Coordinate travel arrangements, conference registrations, and reimbursements.
  • Provide exceptional customer service and communication skills.
Requirements
  • Minimum 3-5 years of administrative assistant experience, including 2 years working with upper management and/or executives.
  • Strong proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and typing speed of at least 45 words per minute.
  • Ability to maintain confidentiality and handle sensitive information.
Benefits and Compensation

The estimated hourly salary for this position ranges from $24.21 to $36.32, with a median wage of $30.26/hour, based on factors such as experience, education, and internal equity. Our comprehensive benefits package includes a retirement savings match, tuition reimbursement, paid time off, and health and wellness benefits for .5 FTE and above.


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