Administrative Support Specialist
2 weeks ago
Blackstone is a leading global investment firm that seeks to create positive economic impact and long-term value for its investors, the companies it invests in, and the communities in which it operates. We achieve this by leveraging our expertise and resources to help companies solve complex problems. Our diverse investment portfolio includes private equity, real estate, public debt and equity, infrastructure, life sciences, growth equity, opportunistic, non-investment grade credit, real assets, and secondary funds, all on a global scale. For more information, please visit www.blackstone.com.
Job SummaryThe Administrative Support Specialist will provide critical support to a team of professionals in Blackstone's Global Corporate Affairs group, which includes Public Affairs, Marketing, and ESG. This team is responsible for managing internal and external communications for the firm, including interactions with media. The successful candidate will be responsible for:
- Managing calendars, scheduling appointments, confirming meetings, and coordinating with other assistants
- Answering calls and acting as a gatekeeper
- Providing backup support for senior team members
- Booking conference rooms for internal and external meetings, meeting and greeting guests, and registering them in the visitor's system
- Completing detailed expense and out-of-pocket reports, including tracking receipts and project codes
- Entering and maintaining contacts in Outlook
- Coordinating travel arrangements, including flights, visas, cars, hotels, and other reservations
- Creating and/or proofing briefing memos for media engagement
- Maintaining and organizing files
- Working on various ad-hoc projects
Blackstone seeks highly motivated and organized individuals who are able to work well in a team-driven environment. The successful candidate will have:
- Strong communication skills
- Highly organized with strong attention to detail
- Ability to multi-task and prioritize completing tasks and meeting deadlines
- Perform duties with the highest level of confidentiality and integrity
- Experience with coordinating travel arrangements
- Strong Microsoft Office skills, including PowerPoint, with an emphasis on Outlook and Excel
- Familiarity with Concur is preferred
The duties and responsibilities described here are not exhaustive and additional assignments, duties, or responsibilities may be required of this position. Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Blackstone in its sole discretion.
Blackstone is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, sex, pregnancy, national origin, ancestry, citizenship status, age, marital or partnership status, sexual orientation, gender identity or expression, disability, genetic predisposition, veteran or military status, status as a victim of domestic violence, a sex offense or stalking, or any other class or status in accordance with applicable federal, state, and local laws.
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