Administrative Support Specialist

4 weeks ago

New York, New York, United States Blackstone Restaurant Full time

Blackstone is a leading global investment firm that seeks to create positive economic impact and long-term value for its investors, the companies it invests in, and the communities in which it operates. We achieve this by leveraging our expertise and resources to help companies solve complex problems. Our diverse investment portfolio includes private equity, real estate, public debt and equity, infrastructure, life sciences, growth equity, opportunistic, non-investment grade credit, real assets, and secondary funds, all on a global scale. For more information, please visit www.blackstone.com.

Job Summary

The Administrative Support Specialist will provide critical support to a team of professionals in Blackstone's Global Corporate Affairs group, which includes Public Affairs, Marketing, and ESG. This team is responsible for managing internal and external communications for the firm, including interactions with media. The successful candidate will be responsible for:

  • Managing calendars, scheduling appointments, confirming meetings, and coordinating with other assistants
  • Answering calls and acting as a gatekeeper
  • Providing backup support for senior team members
  • Booking conference rooms for internal and external meetings, meeting and greeting guests, and registering them in the visitor's system
  • Completing detailed expense and out-of-pocket reports, including tracking receipts and project codes
  • Entering and maintaining contacts in Outlook
  • Coordinating travel arrangements, including flights, visas, cars, hotels, and other reservations
  • Creating and/or proofing briefing memos for media engagement
  • Maintaining and organizing files
  • Working on various ad-hoc projects
Requirements

Blackstone seeks highly motivated and organized individuals who are able to work well in a team-driven environment. The successful candidate will have:

  • Strong communication skills
  • Highly organized with strong attention to detail
  • Ability to multi-task and prioritize completing tasks and meeting deadlines
  • Perform duties with the highest level of confidentiality and integrity
  • Experience with coordinating travel arrangements
  • Strong Microsoft Office skills, including PowerPoint, with an emphasis on Outlook and Excel
  • Familiarity with Concur is preferred

The duties and responsibilities described here are not exhaustive and additional assignments, duties, or responsibilities may be required of this position. Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Blackstone in its sole discretion.

Blackstone is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, sex, pregnancy, national origin, ancestry, citizenship status, age, marital or partnership status, sexual orientation, gender identity or expression, disability, genetic predisposition, veteran or military status, status as a victim of domestic violence, a sex offense or stalking, or any other class or status in accordance with applicable federal, state, and local laws.

  • Administrative Support Specialist

    4 weeks ago

    New York, New York, United States Manpower Group Inc. Full time

    Job Title: Administrative Support SpecialistWe are seeking an experienced Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will provide administrative support to the COO, CIO, and Vice Dean, ensuring the smooth operation of their offices.Key Responsibilities:Provide administrative support to the COO, CIO, and...

  • Administrative Support Specialist

    4 weeks ago

    New York, New York, United States Intelliswift Full time

    Job Title: Administrative Support SpecialistJob Summary:We are seeking an experienced Administrative Support Specialist to join our Technology Function team at Intelliswift. The successful candidate will provide comprehensive administrative support, including calendar management, briefing materials, and general administrative tasks.Key...

  • Administrative Support Specialist

    4 weeks ago

    New York, New York, United States Cynet Systems Full time

    Job Title: Administrative Support SpecialistJob Summary: We are seeking a highly skilled Administrative Support Specialist to provide high-level administrative support to our team.Key Responsibilities:* Provide administrative support to senior staff members* Conduct research and prepare statistical reports* Handle information requests and perform clerical...

  • Administrative Support Specialist

    3 weeks ago

    New York, New York, United States Manpower Group Inc. Full time

    About the Role:Manpower Group Inc. is seeking an Administrative Support Specialist to join their team. As an Administrative Support Specialist, you will be part of the Offices of the COO, CIO, and Vice Dean, supporting their administrative work. The ideal candidate will have professionalism, attention to detail, and excellent communication skills, which will...

  • Administrative Support Specialist

    4 weeks ago

    New York, New York, United States IFG - International Financial Group Full time

    Job Title: Administrative Support SpecialistAbout the Role We are seeking a highly skilled and experienced Administrative Support Specialist to join our team. The successful candidate will provide administrative support to senior executives, including coordinating schedules, completing special projects, and enforcing policies and procedures.Key...

  • Administrative Support Specialist

    4 weeks ago

    New York, New York, United States Barclays Full time

    Job SummaryWe are seeking a highly skilled and experienced Administrative Support Specialist to join our team at Barclays. The successful candidate will provide exceptional administrative support to senior executives, ensuring seamless day-to-day operations and contributing to the success of our organization.Key ResponsibilitiesManage complex calendars,...

  • Administrative Support Specialist

    4 weeks ago

    New York, New York, United States Amtrak - The National Railroad Passenger Corporation Full time

    As a key member of the Hudson Tunnel Program team, the Administrative Support Specialist will provide high-level administrative support to executive and senior-level management. This includes ensuring the efficient and effective day-to-day operation of the office, as well as providing program support to ensure the successful delivery of the program.The ideal...

  • Administrative Support Specialist

    5 days ago

    New York, New York, United States Mount Sinai Health System Full time

    About the RoleWe are seeking a highly skilled and organized Administrative Support Specialist to join our team at Mount Sinai Health System. As an Administrative Support Specialist, you will provide exceptional administrative support services for one or more individuals, a department, or a division.Key Responsibilities:Serve as an intermediary between...

  • Administrative Support Specialist

    3 weeks ago

    New York, New York, United States KNOWLEDGE BUILDERS Full time

    Job Summary:Knowledge Builders is seeking a highly skilled Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will be responsible for providing administrative support to the Managing Attorney's Office, including accepting service of documentation, opening and closing cases, and making court runs. You will also be...

  • Administrative Support Specialist

    3 weeks ago

    New York, New York, United States ZRG Embedded RecruitingRPO Full time

    We are seeking a highly skilled and organized Administrative Support Specialist to provide exceptional support to the Head of School at The Buckley School. The ideal candidate will have a proven track record of providing administrative support, managing multiple priorities, and maintaining confidentiality.The successful candidate will serve as a...

  • Administrative Support Specialist

    3 weeks ago

    New York, New York, United States Fresh Form Draft Full time

    Job Title: Administrative Support SpecialistJob Summary: We are seeking a highly organized and efficient Administrative Support Specialist to provide essential support to our team at Fresh Form Draft.Key Responsibilities:* Answer and direct phone calls, manage emails, and handle correspondence for the office.* Greet and assist visitors, clients, and vendors...

  • Administrative Support Specialist

    4 weeks ago

    New York, New York, United States Optimize Partners Full time

    We're seeking an Administrative Support Specialist to provide high-level administrative support to our client's office in NYC. As a key member of the team, you'll be responsible for coordinating events, scheduling meetings, and maintaining organized files.Coordinate and schedule events, including catered lunches, interviews, and hosted meet-upsOrganize files...

  • Administrative Support Specialist

    3 weeks ago

    New York, New York, United States NYC Health + Hospitals Harlem Full time

    Job Title: Administrative Support Specialist Job Specialty: Gynecology Job Duration: 8 months Shift: 9:00 AM - 5:30 PM, 5 days a week (8-hour shifts) Guaranteed Hours: 40 hours per week Experience: Minimum one year of experience required License: N/A Certifications: N/A Key Responsibilities: Accurately create, edit, save, and print documents using Microsoft...

  • Administrative Support Specialist

    3 weeks ago

    New York, New York, United States Careers Full time

    We are seeking an experienced Administrative Support Specialist to join our team at Careers In Nonprofits. This is a unique opportunity to work with a dynamic organization that empowers individuals to pursue careers in the nonprofit sector.Job SummaryThe Administrative Support Specialist will provide administrative support to our team, including managing...

  • Administrative Support Specialist

    3 weeks ago

    New York, New York, United States Red Lion Area SD Full time

    Administrative Support SpecialistAt Red Lion Area SD, we are seeking a highly skilled Administrative Support Specialist to provide exceptional administrative and support services to our office. As an Administrative Support Specialist, you will be responsible for performing various office routines, including answering phones, taking and conveying messages,...

  • Administrative Support Specialist

    3 weeks ago

    New York, New York, United States Epiq Global Business Transformation Solutions, LLC Full time

    Job Title: Administrative Support SpecialistJob Summary:Epiq Global Business Transformation Solutions, LLC is seeking an Administrative Support Specialist to provide various administrative support to our clients. The ideal candidate will have excellent customer service skills, be able to multitask, and have a strong attention to...

  • Administrative Support Specialist

    4 weeks ago

    New York, New York, United States Be Above Worldwide Institute Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at the Be Above Worldwide Institute. The ideal candidate will possess strong computer literacy and excellent organizational skills to support office operations efficiently.Key ResponsibilitiesManage office tasks such as filing, data entry, and...

  • Administrative Support Specialist

    4 weeks ago

    New York, New York, United States HonorVet Technologies Full time

    Job Summary:As an Administrative Support Specialist at HonorVet Technologies, you will play a vital role in ensuring the efficient operation of our office. Your responsibilities will include performing a wide range of administrative tasks related to correspondence, files, and calendar management; work coordination; customer service; information gathering;...

  • Administrative Support Specialist

    3 weeks ago

    New York, New York, United States Beacon Hill Staffing Group Full time

    Job SummaryWe are seeking a highly skilled Administrative Support Specialist to join our team at Beacon Hill Staffing Group. This role will provide administrative support to a team of professionals within our multi-asset investing group.Key ResponsibilitiesHeavy calendar management, working proactively to check professional's calendar for conflictsBooking...

  • Administrative Support Specialist

    4 weeks ago

    New York, New York, United States Beacon Hill Full time

    We are seeking a highly skilled Administrative Support Specialist to join our team at Beacon Hill. This role will provide administrative support to our Industrial Growth group, helping with scheduling, travel arrangements, and conference room management.Responsibilities:Assist with scheduling and calendar management to ensure seamless coordination.Book and...