Administrative Support Specialist

3 weeks ago


Bethesda, Maryland, United States Contemporaries Full time
Job Title: Administrative Support Specialist

**About the Job**
We are seeking an experienced Administrative Support Specialist to join our team at Contemporaries, a government contracting firm providing HR and Staff support to federal and private organizations. The successful candidate will work in a hybrid schedule, with 1-3 days in the office during a 5-day week. We require strong communication skills, reliability, punctuality, and ability to support executives and staff.

**Key Responsibilities**
  • Manage multiple professional and shared calendars
  • Schedule meetings, deliveries, and events
  • Work with outside vendors for office services
  • Organize, track, and re-supply office inventory
  • Coordinate meetings, establish meeting rooms, provide meeting supplies, and send out invitations
  • Participate in meetings by recording meeting minutes or notes, set up audiovisuals, and arrange seating
  • Manage databases and data entry tasks, as well as managing physical files
  • Assist with timekeeping and other HR related tasks
  • Assist with travel arrangements and itineraries
  • Manage verbal and written communication including managing phones, emails, and memos
  • Manage documents including reports, letters, and memoranda
  • Manage shipping and receiving of packages

**Requirements**
  • 2-5 years of administrative support experience
  • Minimum of a High school diploma, but a college degree is preferred
  • Experience working for the federal government as a federal employee or contract employee is preferred
  • Experience multi-tasking especially when it comes to managing calendars
  • Experience managing documents and files both electronic and physical
  • Property management experience
  • Events and meeting management experience
  • Excellent communication skills both verbal and written in the English language
  • Strong customer service skills
  • Team-oriented personality

**Estimated Salary:** $45,000 - $65,000 per year based on location and experience.

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