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Fleet Engineering Records Manager

2 months ago

Chicago, Illinois, United States UTLX Leasing Full time
Job Summary

We are seeking a highly skilled and experienced Fleet Engineering Records Manager to join our team at UTLX Leasing. As a key member of our Fleet Engineering department, you will be responsible for overseeing the management of records and data, ensuring compliance with internal procedures and regulatory requirements.

Key Responsibilities
  • Leadership and Guidance: Provide leadership, training, and guidance to the Records Supervisor, Railcar Mechanical Records Analysts, UMLER Specialist, AAR/DOT Coordinator, and Records Clerks.
  • Regulatory Compliance: Ensure all regulatory documents and data are accurate, processed, and recorded in a timely manner, and that Fleet Engineering personnel are properly trained to maintain the integrity of the AAR Tank Car Integrated Database (TCID).
  • Communication and Negotiation: Negotiate with regulatory agencies and resolve discrepancies and inquiries from repair shops and various other internal/external contacts.
  • Technical File Management: Maintain and perform research of all technical files, external requests, and support of company litigation, customers' requests, and investigations.
  • Archival and Retention: Manage archival and retention requirements for all records, including sensitive and confidential controlled documents and files.
  • Quality and Continuous Improvement: Participate in and actively support quality projects, Continuous Improvement activities, and Responsible Care initiatives to ensure that the Company achieves its goals.
Requirements
  • Leadership Skills: Excellent leadership skills and ability to build/develop strong relationships.
  • Attention to Detail: Strong attention to detail and highly organized.
  • Regulatory Knowledge: Solid grasp of relevant regulations and understanding of legal implications of document storage and retention periods.
  • Communication Skills: Ability to produce accurate and timely results while maintaining a customer-service attitude.
  • Interpersonal Skills: Interfaces directly and effectively with multiple departments across a variety of technical levels.
  • Technical Skills: Proficient using Microsoft Office 365 Applications (Outlook, Word, and Excel).
Education and Experience
  • Education: Bachelor's Degree in an Engineering discipline preferred; or Associates/Technical degree with any equivalent combination of experience and training that provides the required knowledge, skills, and abilities.
  • Experience: Minimum of 5+ years relevant work experience in engineering document management/control field.
  • Desirable Qualifications: Substantial knowledge of tank cars, components, and drawings is desirable.