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Emergency Response Coordinator
2 months ago
Job Summary:
The Texas Division of Emergency Management (TDEM) is seeking a highly skilled Advance Representative to assist in researching and planning sites for agency official press and speaking events. This role requires a strong ability to work collaboratively with other TDEM staff to plan, coordinate, and assist with event site selection, crowd control, and staff briefings.
Key Responsibilities:- Assist in researching and planning site selection for special events, meetings, and internal and external activities for TDEM leadership.
- Plan and coordinate facilities, catering, signage, displays, translations, audio-visual equipment, printing, and security as required for seamless events.
- Work with event organizers on logistics and event schedules, and may assist in monitoring event expenses and/or budgets as directed.
- Work with representatives of the media accessibility at events.
- Assist with crowd control and media accessibility at events.
- Provide transportation for Senior Leadership and staff to official events as needed.
- Communicate, document, and relay information clearly to others and consistently follow complex instructions.
- Effectively coordinate the availability of equipment, transportation, displays, and other business needs.
- Confers with staff at designated event and/or meeting sites to understand, coordinate, and expedite all related details.
- Handles all related calls and prepares business correspondence as required to fulfill the assigned duties.
- Prepares reports and executive briefings.
- Responds to staff inquiries relative to the site selection.
- Consults and communicates with other agency staff as required to successfully perform advance duties.
- May assist in evaluating select providers, venues, and location staff.
- May perform travel aide responsibilities for TDEM Senior Leadership when necessary.
- May assist with scheduling assistant duties when necessary.
- May train other staff.
- Performs related work or other duties as assigned.
- May provide initial medical care in an emergency to the extent trained.
- Frequently works on-call and must be available, including on short notice and in crises.
- Bachelor's degree from an accredited university in an applicable field or equivalent combination of education and experience.
- Experience in logistics, marketing, communications, and/or advertising, and one (1) year of experience to include executive and/or elected official scheduling experience comparable to the duties performed in this position description.
This position frequently works on-call and must be available, including on short notice and in crises. Maintains sustained awareness of TDEM leadership's calendar, contacts, and events as necessary to effectively fulfill scheduling and advance activities.
This position reports to Assistant Agency Director - Chief of Media, Communications and Preparedness.
Salary is fixed and non-negotiable.
