Project Coordinator II
3 weeks ago
Rosenbauer South Dakota, LLC is seeking a highly skilled Project Coordinator II to support the day-to-day business needs of our Project Managers and Company. This role will play a critical part in the production process of our fire apparatus, working closely with Project Managers, Engineering, and Dealer Representatives to produce critical documentation.
Key Responsibilities- Communicate effectively with Project Managers, dealers, and departments within Rosenbauer to ensure seamless production of fire apparatus.
- Create and maintain accurate documentation, including first scrub review of contracted files, updating files and tracking costing, and assisting in documentation of customer mid-point and final inspections.
- Produce change orders based on mid-point and final inspections, reviewing pricing and verbiage with Project Managers prior to release.
- Communicate concerns from employees on the production floor to Project Managers.
- Update customers with photos and information regarding their fire apparatus through the construction process, as requested by Project Managers.
- Confirm that trucks are following specifications and customer expectations, upon request of Project Managers.
- Assist in confirming shipping processes of completed apparatus.
- Convert Quote Writer files into various Excel sheets for other departments' use.
- Support Project Managers by attending production meetings, running errands during customer visits, and assisting in scheduling events/meetings.
- Check for issues and provide solutions for correction according to Quote Writer.
- Communicate with dealers through phone calls, emails, and virtual meetings.
- Update drawings when changes are needed.
- Prepare files for preconstruction meetings and production processes with complete spec sheets.
- Lead training sessions with new dealerships on the pre-production process.
- High school diploma required.
- Bachelor's degree in business administration preferred.
- 1+ years of sales or customer service experience required.
- 2+ years of administrative support experience preferred.
- Previous experience in a Project Coordinator role for a sales group required.
- Manufacturing experience preferred.
- Language: Able to find, read, and interpret relevant business periodicals, professional journals, technical procedures, or governmental regulations.
- Language: Able to write reports and business correspondence in a professional manner.
- Language: Able to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
- Math: Able to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.
- Computer: Proficient in Microsoft Excel, especially related to formulas and equations related to sales.
- Computer: Able to perform intermediate PC functions in Microsoft Office Suite and Quote Writer.
- Driving license
- May need to travel off site for tradeshows, meetings, or company-related events.
- Driving - Own Vehicle
- May need to travel off site for tradeshows, meetings, or company-related events.
- Hours of work - Ability to work evenings and/or weekends occasionally
- As needed to meet the needs of the department.
- Travel - Local
- May need to travel off site for tradeshows, meetings, or company-related events.
- Travel - Overnight
- May need to travel off site for tradeshows, meetings, or company-related events.
- Travel - Prolonged Periods
- May need to travel off site for tradeshows, meetings, or company-related events.
- Qualifications - Other
- EOE, including disability/veterans.
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