Medical Records Specialist

4 weeks ago

Roseburg, United States Evergreen Family Medicine Full time
Job Title: Medical Records Abstractor

Evergreen Family Medicine is seeking a highly skilled Medical Records Abstractor to join our team. As a Medical Records Abstractor, you will play a critical role in maintaining the confidentiality and accuracy of patient records.

Responsibilities:
  • Maintain confidentiality according to HIPAA regulations and EFM policies.
  • Adhere to EFM departmental standards and policies, including state and federal regulations.
  • Communicate effectively and professionally with coworkers, managers, and patients via phone, email, or in person.
  • Work all tasks in Family Practice New Patient Abstract and Family Practice Abstract 'buckets' in an accurate and timely manner.
  • Advocate for patients by creating appropriate patient cases, requests, communications, and appointments in Athena, on paper, and in person.
  • Accurately label historical medical documents within the EMR.
  • Keep an active working knowledge of Athena, engage in continuing education, and trainings as offered by manager or company.
  • Enter all pertinent medical information from health history questionnaires and historical medical records into the patient chart as hard data to facilitate new patient evaluations.
  • Self-manage to stay on task, maximize efficiencies, and do not distract others, as well as encourage others to do the same.
  • Maintain a positive attitude, do not take work issues personally, and do not allow personal issues to affect the workday.
  • Ensure on a daily basis to promote an environment filled with teamwork, a positive outlook, and constant professionalism.
  • Make appropriate call backs for provider.
  • Complete medicine refill requests and fax or call in when needed.
  • Complete patient notification for normal lab and x-ray results.
  • Calling lab, etc. for results.
Qualifications and Skills:
  • High School Diploma or equivalent.
  • Communication, interpersonal, clerical, and organizational skills necessary to complete job duties.
  • Ability to handle the confidential aspects of the work.
  • The ability to type at least 40wpm and activate and operate computers and office equipment.
  • Ability to communicate effectively, both orally and in writing.
  • Set priorities for nursing action in a sequence according to patient needs.
  • Communicate with the provider and other nurses and team members to ensure the patients well-being.
  • Teach patient appropriate health information and share written informational material.
  • Maintain a clean, neat, and safe work environment for patient and staff according to policy and procedures.
  • Participate in economical utilization of supplies.
  • Minimize non-productive time and fill slow periods with activities that will enable you to prepare to meet the future needs of EFM.
Physical Requirements:
  • Prolonged periods sitting at a desk and working on a computer.
  • The employee is frequently required to walk; use hands and fingers, handle, or feel; and reach forward with hands and arms.
  • The employee is occasionally required to sit and stoop, kneel, or crouch.
  • May be exposed to patients with infectious diseases.
  • Must be able to lift up to 20 pounds at times.
  • Must be able to withstand physical and emotional stress.
Our Culture and Values:

The needs of our patient come first. S.P.I.R.I.T

  • Stewardship
  • Patient & Population Focused Health Care
  • Integrity
  • Respect
  • Innovation
  • Teamwork

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