Office Assistant

6 days ago


Visalia, California, United States California Autism Center Full time
About California Autism Center

The California Autism Center and Learning Group (CAC) is a leading provider of center-based ABA services in the Central Valley. Our mission is to deliver high-quality, client-focused care to individuals with autism spectrum disorder.

The Role

We are seeking a highly organized and detail-oriented Office Assistant to join our team at the treatment center. As an Office Assistant, you will play a critical role in supporting our clinical team and ensuring the smooth operation of the office.

Key Responsibilities:
  • Implement and represent company policies and procedures accurately and enthusiastically
  • Coordinate division of workload with other front office staff
  • Support the Office Manager, Treatment Center Director, and clinical supervisors in all administrative capacities
  • Contribute to a positive, safe, and ethical work environment
  • General administrative work such as answering and routing phone calls, scanning, emailing, copying, data entry, and filing, while delivering high-quality customer service
  • Act as a liaison between the treatment center and the administrative office assisting with billing, marketing, member services and human resources functions
  • Accurately perform a high volume of schedule updates and communicate changes effectively to the team; assign and delegate various tasks to technicians to ensure a clean, safe and organized work environment
  • Review daily schedules and reports for billing compliance
  • Maintain staff and client rosters and associated documentation/credentials
  • Facilities management to include opening/closing duties, coordinating with vendors, ensuring proper functioning of all equipment, performing light janitorial duties, and ensuring overall safety/compliance of the facility in accordance with fire/OSHA regulations
  • Financial duties such as processing payments and purchasing
  • Assist in overseeing the center calendar and complete coordination of center events and special projects
  • Provide tours to visitors and prospective employees
  • Assist with supply management, organization and purchasing
What We Offer:
  • A competitive salary range of $18-$20 USD per hour
  • A comprehensive benefits package, including health insurance, dental and vision insurance, and 401(k) retirement plan
  • Opportunities for professional development and growth
  • A supportive and collaborative work environment
  • A chance to make a meaningful difference in the lives of individuals with autism spectrum disorder
Requirements:
  • A high school diploma or equivalent
  • Minimum of one year of previous administrative work
  • Ability to pass a criminal background check and fingerprinting
  • Reliable transportation with proof of auto insurance and a valid driver's license
  • Proficiency in Microsoft Office suite
  • Excellent verbal and written communication skills
Preferred Qualifications:
  • Experience using practice management software and scheduling
  • Assertive and self-confident
  • Problem solver
  • Ability to maintain confidentiality
  • Demonstrated reliability
  • Excellent time management and organizational skills
  • Bilingual
  • Exhibits positivity, perseverance and teamwork


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