Office Assistant
6 days ago
The California Autism Center and Learning Group (CAC) is a leading provider of center-based ABA services in the Central Valley. Our mission is to deliver high-quality, client-focused care to individuals with autism spectrum disorder.
The RoleWe are seeking a highly organized and detail-oriented Office Assistant to join our team at the treatment center. As an Office Assistant, you will play a critical role in supporting our clinical team and ensuring the smooth operation of the office.
Key Responsibilities:- Implement and represent company policies and procedures accurately and enthusiastically
- Coordinate division of workload with other front office staff
- Support the Office Manager, Treatment Center Director, and clinical supervisors in all administrative capacities
- Contribute to a positive, safe, and ethical work environment
- General administrative work such as answering and routing phone calls, scanning, emailing, copying, data entry, and filing, while delivering high-quality customer service
- Act as a liaison between the treatment center and the administrative office assisting with billing, marketing, member services and human resources functions
- Accurately perform a high volume of schedule updates and communicate changes effectively to the team; assign and delegate various tasks to technicians to ensure a clean, safe and organized work environment
- Review daily schedules and reports for billing compliance
- Maintain staff and client rosters and associated documentation/credentials
- Facilities management to include opening/closing duties, coordinating with vendors, ensuring proper functioning of all equipment, performing light janitorial duties, and ensuring overall safety/compliance of the facility in accordance with fire/OSHA regulations
- Financial duties such as processing payments and purchasing
- Assist in overseeing the center calendar and complete coordination of center events and special projects
- Provide tours to visitors and prospective employees
- Assist with supply management, organization and purchasing
- A competitive salary range of $18-$20 USD per hour
- A comprehensive benefits package, including health insurance, dental and vision insurance, and 401(k) retirement plan
- Opportunities for professional development and growth
- A supportive and collaborative work environment
- A chance to make a meaningful difference in the lives of individuals with autism spectrum disorder
- A high school diploma or equivalent
- Minimum of one year of previous administrative work
- Ability to pass a criminal background check and fingerprinting
- Reliable transportation with proof of auto insurance and a valid driver's license
- Proficiency in Microsoft Office suite
- Excellent verbal and written communication skills
- Experience using practice management software and scheduling
- Assertive and self-confident
- Problem solver
- Ability to maintain confidentiality
- Demonstrated reliability
- Excellent time management and organizational skills
- Bilingual
- Exhibits positivity, perseverance and teamwork
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