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Administrative Executive

2 months ago

Chicago, Illinois, United States Mack & Associates, Ltd. Full time

A prestigious investment firm is seeking a highly organized and detail-oriented professional to become a vital part of its Finance team. This position provides the opportunity to work closely with senior leadership, including direct collaboration with the Chief Administrative Officer and Group CFO. The role is tailored for individuals who excel in a collaborative setting, engaging with various team members, investors, and external service providers. This is an exceptional opportunity to contribute significantly to the firm's financial operations while receiving a competitive salary.

Key Responsibilities:

  • Oversee the calendar management, expense tracking, and travel coordination for the Chief Administrative Officer and Group CFO.
  • Serve as a primary contact for investor communications and efficiently manage information requests.
  • Participate actively in the budgeting process and assist with bank account reconciliations.
  • Manage the Accounts Payable function, including invoice processing, deposits, and vendor relations.
  • Provide essential support for tax filings and ensure prompt resolution of any tax-related inquiries.
  • Handle all incoming correspondence concerning tax, banking, and financial issues.
  • Maintain and regularly update Excel tracking schedules to support the Finance and Accounting team.

Qualifications:

  • Exceptional attention to detail and outstanding organizational capabilities.
  • Dependable, punctual, and dedicated to maintaining the highest standards of integrity.
  • Proficient in Microsoft Outlook, with demonstrated experience in calendar management.
  • Comfortable working with Microsoft Excel.
  • Strong multitasking abilities, prioritization skills, and efficient task execution.
  • Excellent analytical and communication skills.
  • Previous experience in Finance, Accounting, Private Equity, or Legal functions is preferred, with a solid understanding of bookkeeping and accounting practices.

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