Elementary Administrative Support Specialist

4 weeks ago

Anchorage, Alaska, United States Alaska Teacher Placement Full time
Job Summary
The Elementary Administrative Assistant provides primary clerical and administrative support in an elementary school. This role requires excellent communication and customer service skills, as well as the ability to maintain confidentiality and inspire confidence in staff, parents, students, administrators, and the public.

Key Responsibilities
• Receives office visitors, furnishes information, and maintains good public relations.
• Operates the building intercom system.
• Makes and keeps records of appointments and conferences.
• Types from rough drafts or instructions a variety of materials, including letters, memoranda, bulletins, requisitions, claims, masters, stencils, reports, and statistical data.
• Sorts and routes mail.
• Maintains general and confidential files.
• Composes correspondence, memoranda, reports, and newsletters independently or with little instruction.
• Collects and accounts for money involving lunch charges, petty cash, Anchorage School District funds, and student stores.
• Orders supplies via ASD electronic requisition system, managing receipt, inventory, and distribution of said supplies.
• Works with IFAS and student management systems.
• Maintains material and equipment inventories.
• Operates a variety of office machines.
• Orders audio-visual materials.
• Administers first aid in the absence of the nurse, deciding whether ill students need immediate care and when to call professional medical help or a parent.
• Prepares varied reports for the principal.
• Arranges for substitute teachers and substitute clerical staff.
• Assists with the preparations and issuing of books.
• Assists teachers in the preparation of class materials.
• May take dictation.
• May provide direction to clerical support staff.
• May train, grade, dismiss, and choose student aides.

Requirements
• A high school diploma or equivalent.
• Three years of clerical experience. Equivalent education may be considered in lieu of related work experience.
• Excellent communication and customer service skills.
• Ability to establish and maintain a professional relationship with staff, parents, students, administrators, and the public.
• Ability to maintain confidentiality and inspire confidence and cooperation of staff, parents, students, administrators, and the public.

Work Environment
Work is performed in a professional environment with a wide variety of individuals having differing functions, personalities, and abilities, including working with diverse groups of people in a variety of different settings.

The Anchorage School District is committed to providing reasonable accommodations, according to applicable state and federal laws, to all individuals with qualified physical or mental disabilities.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties as requested by any person authorized to give instructions or assignments.

Anchorage School District employees must possess the ability to read and write in English. This includes the ability to communicate in English with school staff, coworkers, and the public. Employees must also have the ability to comprehend and carry out oral and written directions and understand and follow English instructions and written documents.

Offers of employment are contingent upon completion of a satisfactory criminal background check.

This position may be required to work in ASD facilities on the military installations (JBER).

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