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Proposal/Marketing Coordinator

2 months ago

Fairfax Virginia, United States Dewberry Full time
About Dewberry

Dewberry is a leading professional services firm with a strong presence in the A/E/C industry. With over 50 locations and 2,000 professionals nationwide, we offer a unique opportunity for talented individuals to collaborate with the best and brightest in the field.

Job Summary

We are seeking a highly motivated and detail-oriented Proposal/Marketing Coordinator to join our Mid-Atlantic Marketing Team. This role will support multiple proposal efforts and teams simultaneously, developing high-quality proposal responses and coordinating with subject matter experts and pursuit managers.

Key Responsibilities
  • Support multiple proposal efforts and teams simultaneously, ensuring timely and accurate delivery of proposal materials.
  • Develop quality proposal responses, collaborating with pursuit managers and subject matter experts to ensure consistency and accuracy.
  • Responsible for a variety of proposal types, including state and local proposals, SF330's, design-build proposals, technical proposals, qualification packages, and oral presentations.
  • Comply with corporate standards to present a consistent appearance and style for all presentation graphics, proposals, resumes, and collateral materials.
  • Compile and edit proposal materials, verifying and formatting proposal information.
  • Coordinate with corporate communications team to develop promotions, graphics, advertisements, and photography.
  • Support Client Managers in market research, competitor analysis, and client intelligence.
  • Perform QA/QC to ensure proposals and other marketing materials are compliant, accurate, and delivered in a timely manner.
  • Support proposal production process and assembling and delivery of final documents.
  • Support development and submission of awards entries.
  • Manage event planning for conferences.
  • Prepare marketing collateral, including OnePagers, leave behinds, and other marketing materials.
  • Customer Relationship Management (CRM) entry, editing, and reporting.
  • Support marketing in day-to-day efforts.
Requirements
  • Bachelor's degree in Marketing, Business, Communications, English, Journalism, Graphic Design, or related field.
  • Minimum of 2+ years' experience personally producing proposals and managing proposal efforts in the A/E/C industry.
  • Experience with state/local proposal formats.
  • Proficiency in Adobe Creative Cloud desktop publishing applications (InDesign & Acrobat Pro).
  • Extensive computer software skills, including Microsoft Office (Word, PowerPoint, Excel, Outlook & Teams).
  • Knowledge of database/CRM systems, specifically Deltek Vision, a plus.
  • Exceptional written and oral communications skills.
  • Effective proposal management skills, including strong attention to detail, planning, organization, problem identification and resolution, and resource management skills.
  • Strong interpersonal skills and ability to work collaboratively in multi-disciplinary teams.
  • Flexibility, self-motivation, and ability to prioritize multiple tasks, coordinate shifting priorities, respond to short-term deadlines, and carry a diverse workload with tight timelines.
  • Availability to work overtime as necessary to meet business requirements.
  • Willingness to travel to other office locations for meetings as needed.