Office Administrator
1 week ago
We are seeking a highly motivated and organized Office Manager to join our team at Shoup Legal. A Professional Law Co. The successful candidate will be responsible for ensuring the smooth operation of our offices, providing exceptional customer service, and fostering a positive work environment.
Key Responsibilities:
- Manage daily office operations, including coordinating office supplies, equipment maintenance, and facilities management.
- Prepare invoices, process accounts payable, collect payments, and prepare financial reports.
- Supervise the receptionist and office services assistants, providing guidance and support as needed.
- Liaise with vendors and service providers, ensuring cost-effective and quality services.
- Track office expenses and monitor the office budget.
- Order office supplies and equipment, and maintain inventory.
- Develop and administer departmental and firm procedures, providing necessary training and resources to the team.
Requirements:
- Minimum of 3-5 years of experience in office management or a related administrative role.
- Previous billing/AP/AR experience preferred.
- Previous experience with managing IT vendors.
- Minimum 2-3 years of supervisory experience.
Education:
- Bachelor's degree in Business Administration, Management, or a related field is preferred.
- High School Diploma is required.
Skills:
- Exceptional customer service skills.
- Problem-solving aptitude and proactivity.
- High attention to detail.
- Excellent written and verbal communication skills.
- Superb Time Management skills.
- Organizational skills.
- Effective project management.
- Decision-making ability.
- Leadership and conflict resolution skills.
- Proficiency in Microsoft Office Suite and familiarity with office management software.
Compensation: 27-32 Hourly Wage
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