Administrative Assistant

4 days ago


Vienna, Virginia, United States IT Concepts Full time
Job Overview

IT Concepts is seeking a highly organized and detail-oriented Administrative Assistant to support the IT Concepts Talent Acquisition and Security Team. As a key member of our team, you will play a crucial role in ensuring the smooth operation of our Corporate Talent Acquisition and Security processes.

Key Responsibilities
  • Manage multiple schedules, calendars, and Outlook shared emails to ensure seamless communication and coordination among team members.
  • Coordinate meetings, interviews, and engage with all members of the ITC corporate team and Managers on Service Delivery.
  • Provide basic technical support for our corporate systems with guidance from the IT department.
  • Monitor and respond to all Help Desk tickets to the Recruiting and Security Team.
  • Build and input all data for Job Descriptions, Requisitions, and workflows in ATS.
  • Support admin duties for other TA and Security platforms.
  • Run weekly, monthly, quarterly, and annual reports for Managers and Directors.
  • Record meeting minutes and prepare written summaries of data when needed.
  • Respond to and resolve administrative inquiries and questions.
  • Assist in the preparation of agendas and schedules for meetings.
  • Perform other customary administrative duties as necessary, including ad-hoc project support.
  • Assist with planning and organizing employee appreciation activities.
  • Assist with document repositories and organization as requested.
Requirements
  • At least 3 years of experience in administrative support or office management.
  • Proven ability to interact effectively with all levels of management.
  • Excellent communication skills, both written and verbal.
  • Bachelor's degree required.
  • Strong attention to detail and exceptional organizational skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with travel platforms.
  • Demonstrated ability to handle confidential information with discretion.
  • A proactive attitude and a willingness to adapt to changing priorities.
  • Able to work core hours Monday-Friday: from 9-5pm EST.
  • US Citizen residing in the United States and able to work EST hours.
Preferred Skills
  • Higher level training in Microsoft Office suite, particularly Excel and PowerPoint.
  • Former knowledge or experience supporting Government Contracting companies or customers.
  • Basic IT support experience is a plus—the ability to troubleshoot common tech issues will be beneficial.
  • Experience with recruiting teams, or hiring processes.
  • Former experience with suitability or clearance processes.
Clearance Requirements
  • Must be eligible to obtain and maintain a Public Trust clearance.
Benefits

IT Concepts offers a competitive benefits package, including medical, dental, and vision insurance, identity theft protection, legal resources coverage, and a 401(k) plan with company matching. We also offer education reimbursement for certifications, degrees, or professional development.

We are committed to fostering an inclusive workplace where all employees are treated with dignity, respect, and fairness. We encourage protected veterans to self-identify during the application process.



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