International Student and Scholar Services Office Manager

4 weeks ago

Minneapolis, Minnesota, United States University of Minnesota Full time
Job Description

As the Office Manager for International Student and Scholar Services, you will play a critical role in supporting the day-to-day operations of this vibrant unit. Your primary responsibility will be to assist the Assistant Director of Operations with various tasks, including onboarding new staff, ordering supplies, planning and overseeing office-wide events, and managing the office's administrative tasks.

Key Responsibilities
  • Coordinate ISSS staff meetings, including arranging guest speakers and professional development opportunities.
  • Take staff meeting notes and share them on Google Drive and the Office-Wide Calendar.
  • Update the Office Use calendar each month and ensure that the appropriate staff are invited to all staff events and meetings.
  • Schedule office-wide meetings and events, and assist with technical aspects of meetings as needed.
  • Onboard new staff, including coordinating with the Assistant Director of Operations to ensure that space, phones, computers, and access are ready for the new staff, as well as scheduling training with ISSS and other U of MN staff.
  • Conduct ISSS-specific new staff orientation, including ISSS server access, Google calendar resources access, office keys, and other necessary tasks.
  • Coordinate PS/Sunapsis access via the Assistant Director of Operations.
  • Coordinate with the hiring manager on administrative details for staff searches, including scheduling interviews and making travel arrangements when candidates visit campus.
  • Manage listservs, including ISSS Staff and ISSS Advisers.
  • Assist the Assistant Director of Operations in coordinating the efforts to obtain data for the Open Doors report, enter the data, and submit the final report.
  • Manage printers, including serving as the main Loffler point of contact and managing office supplies.
  • Research processes and tasks that could be improved, gather data, recommend and implement solutions in coordination with the Assistant Director of Operations.
Requirements
  • Bachelor's degree or equivalent experience.
  • Excellent communication and organizational skills.
  • Ability to work independently and as part of a team.
  • Proficiency in Google Suite and Microsoft Office.
  • Experience with event planning and coordination.
  • Ability to maintain confidentiality and handle sensitive information.
Preferred Qualifications
  • Experience working in a higher education setting.
  • Knowledge of ISSS policies and procedures.
  • Experience with data management and analysis.
  • Ability to work in a fast-paced environment and prioritize multiple tasks.

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