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Purchasing Specialist
2 months ago
We are seeking a highly organized and detail-oriented Purchasing Specialist to join our team at Jobot. As a key member of our finance department, you will play a critical role in supporting our grants accounting and payroll staff in ensuring the timely and accurate reporting, invoicing, and closing out of grants, contracts, and awards.
Key Responsibilities- Grants Monitoring: Coordinate, track, and log receipt of award and contract documentation related to grant/award budgets with our development team.
- Reporting: Create and maintain a calendar of grant reports due, invoice due dates, upcoming audits, and award close-outs, providing timely communication to our grants administrator staff and assistant controller.
- General Ledger Support: Record journal entries to the general ledger as requested, prepare and post deposits, including reconciling cash donations as needed.
- Record Keeping: Archive and maintain up-to-date electronic files of all contracts, awards, and grants.
- Audits: Coordinate the calendar and assist with preparation for ongoing grant financial audits, financial statement audits, single audit cost reports, etc., including preparation of schedules and communication with auditors.
- Payroll Support: Prepare and process payment of manual/out-of-period checks, facilitate employee ad hoc payroll inquiries regarding compensation, title, department, etc.
- Education: Associate's degree in a related field or equivalent experience.
- Experience: One to two years of related experience, including in finance, with a strong understanding of grants management and accounting principles.
- Skills: Strong organizational, problem-solving, and analytical skills, with the ability to write clearly and concisely and edit copy for clarity and grammatical accuracy.
- Software: Proficient with Microsoft Office and adaptable to quickly navigate new systems.
We offer a competitive salary range of $65,000 - $75,000 per year, as well as a comprehensive benefits package, including medical, dental, and vision insurance, 401(k) eligibility, and pet insurance.
