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Department of State Hospitals Business Management Assistant
2 months ago
University Enterprises, Inc. is seeking a highly motivated and detail-oriented Student Assistant to support the Business Management Branch (BMB) under the close supervision of the Staff Services Manager I or II, Procurement and Contract Services Section (PCSS). The successful candidate will have the opportunity to cross-train in alternative assignments within BMB and develop valuable skills in business operations, procurement, and contract management.
Key Responsibilities- Assist Procurement and Contract Services Section (PCSS) staff with processing purchase orders, service orders, encumbrance/dis-encumbrance requests, and contracts, ensuring accuracy in fiscal data and identifying appropriate budget coding.
- Provide support to BMB and PCSS staff, including scanning documents, responding to emails, distributing and/or requesting information via emails, and coordinating with staff as needed.
- Conduct ad-hoc research and analysis on issues or proposals impacting the department, obtaining data from various entities, compiling data, analyzing data, and developing displays to visually articulate data.
- Assist staff in preparing reports, briefing documents, programmatic updates, and planning documents.
- Monitor project statuses for compliance within the authorized scope, schedule, and budget.
- Assist with all day-to-day operations of the branch, including calendars, website, trackers, and timelines, coordinating and scheduling meetings and interviews, preparing meeting minutes, maintaining supply inventory, and managing the BMB's I-drive.
- Advanced Microsoft Suite application (such as, Word, Excel, Visio, Outlook, Teams, and PowerPoint) and Adobe experience is required.
- Effective verbal and written communication skills.
- Ability to establish and maintain cooperative working relationships with others.
- Demonstrated ability to have good work habits.
- Good attention to detail.
- Dependability and ability to meet program deadlines and exercise good judgment.
- Individuals who are, or have been, a dependent child in foster care, a homeless youth, or a formerly incarcerated youth as defined by Government Code section 18220 are encouraged to apply and will be given priority.
- Previous experience with purchasing or business management.
The work is performed in a hybrid environment. Students will be required to work according to the current UEI remote workplace policy and sign a UEI telework agreement.
Application InstructionsPlease complete all fields of the employment application. Include your educational history in the 'Educational Experience' section and any employment history in the 'Employment Experience' section of our application.
