Program Coordinator

1 month ago

Honolulu, Hawaii, United States East-West Center Full time
Job Title: Program Assistant

Job Summary:

The East-West Center is seeking a highly organized and detail-oriented Program Assistant to provide administrative and operational support to our Seminars & Journalism team. The successful candidate will be responsible for coordinating program activities, managing databases, and providing exceptional customer service to our participants and stakeholders.

Key Responsibilities:
  • Coordinate program activities, including researching speakers, contacting experts, and compiling biographical summaries.
  • Assist in drafting programmatic budgets, maintaining partnerships, and drafting/editing contracts.
  • Manage the application process, including preparing application materials, distributing and organizing program materials, and conducting follow-up communication with applicants.
  • Provide administrative and fiscal support services to Journalism staff, including answering email and phone correspondence, compiling and drafting reports, and assisting with budget preparation.
  • Oversee the development, editing, and maintenance of program webpages and sharing web-related concerns with the wider Center.
  • Manage the database of contact information for institutional partners, participants, alumni, applicants, and interested parties, ensuring data is current and accurate.
  • Gather information, create/draft copy and design, and edit and assist with the layout for program brochures, promotional materials, and other program materials.
  • Serve as a work leader for student assistants, managing, assigning, and overseeing student work, and training students.
  • Draft thank you cards, invitations, newsletters, brochures, and other documentation as required for program events and activities.
Requirements:
  • At least five (5) years of relevant full-time experience demonstrating the ability to perform the duties of this position.
  • Demonstrated ability to organize, prioritize, and coordinate work involving a wide variety of tasks.
  • Ability to take initiative and work independently and cooperatively in following through on assignments.
  • Ability to assume responsibility for whole areas of work and integrate information from relevant sources.
  • Knowledge of routine office practices and recordkeeping procedures, correct English grammar, punctuation, spelling, and word usage, and office machines and equipment.
  • High proficiency with Microsoft Word and Excel, Adobe, Acrobat Pro, or equivalent office computer applications, and proficiency with Google suite, Microsoft 365, or other work sharing platforms.
  • Knowledge of meeting software such as Zoom and Skype, and presentation software such as PowerPoint, database management such as Access and Raiser's Edge, and Adobe Acrobat Professional or an equivalent application.
Benefits:
  • Competitive salary and benefits package.
  • Career growth opportunities.
  • Supportive work environment.

How to Apply:

If you're interested in applying for this position, submit an electronic application below. Please ensure that your resume is tailored to the specific requirements of the job and that you provide a clear and concise summary of your qualifications and experience.

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