Administrative Support Specialist

1 day ago

Mankato, Minnesota, United States Electrical Consultants, Inc. Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to provide support to our technical staff in Mankato, MN. The successful candidate will be responsible for managing administrative tasks, maintaining confidentiality, and ensuring the smooth operation of our office.

Key Responsibilities
  • Provide administrative support to managerial and technical staff, including preparing and editing complex documents, handling confidential information, and managing filing systems.
  • Communicate and coordinate with managers, engineers, and corporate staff members on all requested communications.
  • Assist with project support, including plotting and scanning large drawings, preparing meeting minutes, and attending project meetings.
  • Organize and plan office activities and special events, coordinate meetings and vendor presentations, and prepare expense submittals.
  • Perform front desk/general receptionist functions, including screening incoming telephone calls and visitors, distributing mail, and maintaining a clean and organized office area.
  • Manage and order office supplies, and assist other offices as directed.
Requirements
  • AAS in Business or equivalent, plus 1 year of administrative experience in a professional office environment, or high school diploma plus 3 years of administrative experience in a professional office environment.
  • Proven effective verbal and written communication skills, demonstrated strong interpersonal skills, and ability to work cooperatively with different personalities.
  • Ability to take direction from multiple managers, prioritize workload, and work individually and on a team.
  • Basic Excel and Access skills, and intermediate level skills of Word, with experience with various software programs, including Adobe, Bluebeam, Bentley View, Primavera P6, and Deltek, a plus.
What We Offer
  • Salary commensurate with experience and education.
  • Medical, dental, and vision insurance.
  • Flexible spending account.
  • Health savings account.
  • Life insurance.
  • Disability insurance.
  • 401(k), profit sharing, and employee stock ownership plan.
  • Paid vacation, personal days, and holidays.
  • Paid Parental Leave.
  • Continued professional education reimbursement.

Electrical Consultants, Inc. (ECI) is an Equal Opportunity Employer.

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