Accounts Receivable Specialist

6 days ago


Oconomowoc, Wisconsin, United States KCG Full time
Job Title: Accounts Receivable Specialist

We are seeking a highly skilled Accounts Receivable Specialist to join our team at KCG, a leading recruiting firm specializing in direct hire and contract roles within multiple industries and specialties.

Key Responsibilities:

  • Process and record customer payments and transactions in a timely and accurate manner
  • Create and submit invoices to customers, ensuring prompt payment and resolution of any discrepancies
  • Maintain and update customer files, including name or address changes, mergers, or mailing attentions
  • Draft correspondence for standard past-due accounts and collections, identifying delinquent accounts and contacting delinquent account holders to request payment
  • Generate reports regarding the status of customer accounts, including any discrepancies or past-due amounts
  • Research and resolve customer discrepancies and past-due amounts in a professional and timely manner
  • Assist in generating monthly billing statements based on the general ledger, ensuring accuracy and completeness
  • Assist in reconciling accounts receivable revenue accounts monthly, identifying and resolving any discrepancies

Additional Responsibilities:

  • Assist in maintaining and refining the electronic files system and standard documents, ensuring compliance and efficiency
  • Maintain company database, including new vendor/client/job entry, updating database as needed (contact info, billing addresses, etc)
  • Assist in general administrative tasks, such as answering phones, emailing, copying, filing, organizing, mailing, and expediting information as needed
  • Set up registration for company events, seminars, vendor fairs, etc., and follow up as necessary
  • Manage mass email marketing campaigns, ensuring effective communication and engagement
  • Perform other duties as assigned by management

Requirements:

  • 2+ years of recent experience in construction accounts receivable or general accounting
  • Solid understanding of QuickBooks software and its applications
  • Understanding of Percentage of Completion and Construction Billing principles
  • Associate's degree a plus, but not required
  • Excellent communication and organizational skills, with the ability to multitask and prioritize tasks effectively

About KCG:

KCG is a recruiting firm specializing in direct hire and contract roles within multiple industries and specialties. We are committed to providing exceptional service and support to our clients and candidates, and we are seeking a highly skilled Accounts Receivable Specialist to join our team.



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