Permit Coordinator

Overview:

Job Summary: We are seeking a highly organized and detail-oriented Permit Coordinator to join our team at SQUAN. The successful candidate will be responsible for coordinating permitting activities, ensuring compliance with regulatory requirements, and maintaining accurate records.

Key Responsibilities:

• Coordinate permitting activities, including submitting and tracking permits, and maintaining project trackers.
• Communicate with Jurisdictions Having Authority (JHAs), clients, and internal teams to ensure timely and accurate permitting.
• Manage JHA relationships, including regular communication and coordination of permit applications.
• Ensure permit applications are completed accurately and submitted on time.
• Collaborate with internal construction and finance teams to coordinate payment of permitting fees.
• Drive profitability by communicating with project managers and construction teams to coordinate project execution.
• Stay up-to-date with JHA scope changes and communicate these changes to project managers and clients.
• Assist project managers with creating change orders driven by JHA requirements.
• Maintain accurate and up-to-date permitting trackers.
• Adhere to timelines for permit submittal, approval, and closeout.
• Collaborate with project managers to overcome obstacles preventing timely permit submission and approval.
• Focus on high-level customer interaction with internal and external customers.
• Validate daily work received from the field to ensure accuracy of in-house and subcontractor reporting.
• Attend client meetings with project managers or billing teams as needed.
• Assist construction teams with scheduling JHA inspectors, flaggers, and other ancillary requests.
• May be required to draw permit polygons in GIS tools.
• Enter all permit instances in Site Tracker and update statuses regularly.
• Submit timesheets daily with accurate time coding.

Requirements:

• High school diploma or equivalent required.
• Ability to work with minimal supervision and complete tasks in a timely manner.
• Valid driver's license and excellent driving record.
• Ability to pass pre-employment drug test and background check.

Preferred Requirements:

• Bilingual (Spanish/English) preferred.
• Bachelor's degree in management, business administration, or related field preferred.
• Two years of experience in telecommunication, logistics coordination, or project coordination preferred.