Permit Coordinator

TITLE:                                  Permit Coordinator

DEPARTMENT (S):           Engineering

DIRECT REPORTs:            None

REPORTS TO:                    Project Manager

Location:                          Conway, AR

Pay Rate:                         $20-$25 per hour

POSITION SUMMARY

The Permit Coordinator is responsible for creating applications, submitting/tracking permits of all types to the appropriate Jurisdictions Having Authority (JHAs), and maintaining project trackers with the appropriate statuses and dates. 

ESSENTIAL JOB FUNCTIONS

• Maintains permitting section of the overall project tracker for all workflow related to permitting, including but not limited to submissions, rejections, resubmittals, and feedback from JHA (Jurisdiction Having Authority).
• Coordinates with drafting/design team on permit delivery, redlines back from JHA, and shares relevant communications from JHA
• Manages JHA relationships through regular communication with JHA and project manager.
• Ensures permit applications are filled out correctly prior to submittal.
• Works closely with internal construction and finance teams to coordinate payment of permitting fees.
• Drives profitability by continually communicating with project managers and construction to coordinate project execution as it pertains to permitting.
• Stays current with JHA scope changes and communicates these changes (or trends toward a change) to the project manager and client (where appropriate). 
• Assists project manager with creating change orders that are driven by a change in JHA requirements.
• Keeps permitting tracker(s) current up to the hour with appropriate statuses.
• Adheres to the timelines for permit submittal, approval, and closeout as well as ensures that permit expiration dates are entered into the permit tracker for all permits on projects where the permit closeout function is in the engineering scope.
• Collaborates with project manager to overcome obstacles that prevent timely permit submission and timely approval.
• Focuses on high level customer interaction to both internal and external customers.
• Validation of daily work received from the field to guarantee accuracy of both in-house and subcontractor reporting on permit close out where applicable.
• Attends client meetings with project manager or billing teams as needed.
• Assists construction team on turnkey projects with scheduling of JHA inspectors, flaggers, and other ancillary requests related to JHAs as needed.
• May be required to draw permit polygons in GIS tools as required by the project scope.
• Enter all permit instances for the project in Site Tracker and update statuses regularly.
• Submits timesheets daily with the appropriate time coded to the project, aspect, and task.
• Performs other duties as assigned by Project Manager

SKILLS AND ABILITIES

• Builds strong relationships with JHAs, clients, contractors, construction workers and internal team.
• Excels at organization, time-management, problem-solving, communication, and attention to detail.
• Sense of urgency and ability to prioritize multiple items that have are extremely important.
• Good organizational skills with the ability to plan, coordinate, and track project development.
• Strong work ethic, leads by example, and does what it takes to get the job done.
• Proficient in Microsoft Office Suite and with various other software programs.
• Ability to communicate professionally at all times, with clarity at the frequencies required by management and customers.
• Ability to travel to multiple sites as required.
• Work independently with minimal supervision.

MINIMUM REQUIREMENTS

• Must be 18 or older.
• Able to work with minimal supervision and complete tasks assigned in a timely manner.
• Ability to multi-task and track many submittals and applications at the same time
• Valid driver’s license and excellent driving record.
• Must be able to pass pre-employment drug test and background check.
• High school diploma or GED

PREFERRED REQUIREMENTS

• Bi-lingual (Spanish/English)
• Bachelor’s degree in management, business administration, or a related degree
• Two years of experience in telecommunication, logistics coordination, or project coordination.