Payroll Specialist I

5 hours ago


Houston, Texas, United States PosiGen Full time
Job Summary

PosiGen is seeking a highly skilled Payroll Specialist I to join our team. This role involves assisting with various payroll processing tasks, data entry, and employee inquiries. The successful candidate will contribute to the smooth and efficient operation of the payroll function, ensuring accurate and timely payroll processing for PosiGen employees.

Key Responsibilities
  • Accurately input and verify employee payroll data, including new hires, terminations, personal information changes, tax withholding elections, and direct deposit information, into the payroll system.
  • Review and audit payroll data for accuracy and completeness, identifying and resolving any discrepancies.
  • Assist with basic payroll processing tasks, such as gathering and organizing time and attendance data, preparing payroll reports and summaries, printing and distributing paychecks or pay stubs, and assisting with the preparation of payroll tax filings.
  • Maintain organized payroll records and files, both physical and electronic, ensuring proper documentation of employee information, payroll transactions, and compliance-related materials.
  • Respond to basic employee inquiries regarding payroll, such as paycheck amounts, deductions, and tax withholdings, providing clear and accurate information in a timely and professional manner.
Requirements
  • Analytical Skills: Strong analytical and problem-solving abilities, with proficiency in interpreting complex regulations and identifying potential compliance risks.
  • Attention to Detail: Meticulous attention to detail, ensuring accuracy and completeness in all compliance-related documentation and processes.
  • Multi-State Payroll Processing: Knowledgeable in multi-state payroll processing, including fundamental knowledge of Federal, State, and local payroll laws.
  • DBRA Knowledge: Foundational knowledge of Davis-Bacon and Related Acts, including prevailing wage determinations, certified payroll requirements, and compliance reporting.
  • Communication: Excellent verbal and written communication skills, with the ability to effectively convey complex information to diverse audiences.
  • Basic understanding of payroll concepts.
  • Strong attention to detail and accuracy.
  • Good communication and interpersonal skills, both written and verbal.
  • Ability to work effectively in a team environment and independently.
  • Proficiency in Microsoft Office Suite, particularly Excel.
  • Ability to learn and adapt to new payroll software and systems.
  • Strong organizational and time management skills.
Education/Experience
  • Education: High school diploma or equivalent, with an Associate's degree in accounting or a related field preferred.
  • Experience: 1-2 years of experience in a payroll administrative or specialist role with experience processing payroll in multiple states.

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