Litigation Legal Assistant

3 weeks ago

Tampa, Florida, United States Adams and Reese Full time
Job Description

Adams and Reese LLP is seeking a team-oriented, tech-savvy individual to support litigation attorneys in the Tampa office. The ideal candidate will possess strong verbal and writing skills, with the ability to perform a variety of clerical and administrative duties using various computer programs.

Responsibilities:

  • Prepare, process, and proofread legal documents
  • Mail, fax, copy, and arrange for delivery of documents to clients, witnesses, opposing counsel, and court officials
  • Data management, including maintaining and organizing Court pleadings, discovery documents, emails, correspondence, and hard copies in electronic databases
  • Coordinate and participate in document production
  • Obtain background information and reports on parties and witnesses using the Westlaw and Lexis systems
  • Communicate with clients, court personnel, experts, attorneys, and others via telephone, email, in person, and in writing
  • Assist with trial, deposition, and hearing preparation, including preparation of attorney notebooks, exhibits, and related duties
  • Maintain supervisor's calendar electronically by scheduling appointments, hearings, depositions, and keeping supervisor posted of critical dates
  • Open and close files, and electronically maintain client and business files
  • Screen phone calls, record and deliver messages, and provide callers with information as authorized by attorney
  • Make travel arrangements through the Firm's designated Travel Agency
  • Finalize billing invoices reviewed and approved by supervising attorneys for purpose of sending to client for payment

Minimum Acceptable Qualifications:

  • Bachelor's Degree preferred
  • 5+ years of legal secretarial experience in a related area of law
  • Ability to type 65 wpm – excellent spelling, punctuation, and grammar required, and knowledge of legal terminology
  • Competent in the use of computers and Microsoft Office Word, Excel, PowerPoint, and Microsoft Outlook
  • Excellent organizational skills and people skills
  • Ability to effectively communicate both orally and in writing

Working Conditions: This position requires sitting for long periods of time while operating a computer. At times, employees are required to work in excess of the normal work schedule, particularly during trial preparation. Employees in this position must be mobile, have the ability to type with both hands, bend, and have the ability to lift and carry files weighing approximately 10-15 lbs.

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