Administrative Operations Specialist

4 days ago


Annapolis, Maryland, United States FosterThomas Full time
Job Overview

FosterThomas, a leading provider of human capital management consulting services, seeks an experienced Administrative Coordinator to join its team. This full-time, hybrid position offers a unique blend of administrative and operational support responsibilities.

Key Responsibilities:

  • Provide daily administrative support to members of the executive team, including setting up calls, updating databases and spreadsheets, and managing day-to-day operational needs.
  • Collaborate with practice leadership to ensure proper information gathering for contracts, creating and updating basic client contracts as needed.
  • Coordinate technology needs, including laptop inventory, phone system updates, office equipment maintenance, and key fob management.
  • Manage company supplies and assist with sourcing candidates through database searches and social media platforms.
  • Update job postings on career websites and perform initial phone screens.

Qualifications:

  • 1+ years of experience in recruiting, sales, or administration in a fast-paced environment.
  • A four-year college degree or equivalent industry experience preferred.
  • Proficiency in MS Office and HCM systems, with strong technical skills and ability to learn new software.
  • Exceptional attention to detail, time management skills, and ability to prioritize projects within deadlines.

Benefits:

  • Ongoing employee support, appreciation, and recognition.
  • Positive and knowledgeable colleagues and leadership.
  • Commitment to work/life balance.
  • Robust Employee Benefits package, including medical, dental, and vision plans, life insurance, disability insurance, 401(k) plan, and paid time off.
  • Annualized salary range: $45,000-$130,000 based on qualifications and experience.


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