Executive Assistant

2 weeks ago


Reading, Pennsylvania, United States Penske Truck Leasing Full time
Job Summary

This role provides strategic and tactical support to Officer level leadership in a high-volume environment. The successful candidate will be exceptionally organized, possess a strong work ethic, be highly collaborative, able to multi-task, and hold the highest level of professionalism and discretion.

Key Responsibilities
  • Compile and monitor daily schedules and coordinate travel for direct reports and team members; maintain calendar of events, project deadlines, and agendas.
  • Review incoming correspondence for important dates, establish diary follow-up, compose response letters, and assist with emails, calls, and other correspondence.
  • Create and format ad hoc and routine reports, presentations, spreadsheet projects, etc., as requested.
  • Coordinate, support, and provide assistance for all aspects of department administrative processes, including meeting scheduling, incoming calls, associate requests, mail distribution, attendance reports, etc.
  • Ensure visitors are provided appropriate directions, lodging, and travel options.
  • Directly manage or forward to the appropriate parties the proper resolution for customer service issues and complaints.
  • Process and track invoices.
  • Provide phone coverage, taking messages, for the department upon request.
  • Oversee, develop, and maintain needed administrative record-keeping systems and processes for the department.
  • Ensure monthly newsletter is generated and sent out to area associates by the end of the first week.
  • Create and manage monthly technical and leadership training reports.
  • Identify eligible associates for upcoming courses.
Requirements
  • Minimum high school diploma; some college is helpful, as additional education provides broader perspectives and additional functional expertise that can be applied on the job.
  • Very strong interpersonal skills to communicate effectively both in writing and verbally; ability to draft correspondence on behalf of the supported leader.
  • Professional demeanor with demonstrated customer service focus.
  • Expert proficiency in all frequently used business software programs, applications, or tools (Word, Excel, PowerPoint, Visio, Access, internet usage) required.
  • Past experience utilizing audio and visual conferencing equipment, including web meeting software, highly preferred.
  • Ability to manage and maintain complex calendars and schedules and to navigate appointments.
Physical Requirements
  • The physical and mental demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Penske is an Equal Opportunity Employer.


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