Administrative Support Specialist

2 days ago

Deerfield Beach, Florida, United States The Learning Experience - World Headquarters Full time
Job Description

We are seeking an experienced Administrative Support Specialist to join our People Operations team. This role will provide critical support to our HR functions, ensuring the accuracy and compliance of our HR systems.

About the Role:

The ideal candidate will have a strong attention to detail, excellent organizational skills, and a willingness to learn about multiple areas of HR, including compliance, benefits, payroll, and employee relations.

Responsibilities:
  • Provide administrative support to our HR Generalists, assisting with scheduling, follow-up, document preparation, and tracking action items.
  • Assist in coordinating and scheduling employee meetings, training, and onboarding sessions.
  • Prepare, organize, and maintain employee files and HR documentation per company policies and compliance requirements.
  • Respond to basic employee inquiries and direct them to the appropriate HR Generalist as needed.
  • Support the new hire onboarding process inclusive of submitting requests for new hire materials, notifications, equipment, and desk set-up.
  • Support the offboarding processes as part of the employee lifecycle.
Audit & Compliance Support:
  • Conduct regular audits of HR records, including employee files, payroll records, benefits enrollments, and other critical HR documents to ensure accuracy and compliance.
  • Audit employee data in the HRIS and payroll systems to ensure data integrity, flag discrepancies, and coordinate with HR Generalists to resolve issues.
  • Assist with auditing benefit plan enrollment, cancellations, invoices, and termination to confirm accurate coverage and timely updates.
  • Support the COBRA compliance process by verifying the accuracy of COBRA records and transmissions.
Data Management & Reporting:
  • Generate standard reports from the HRIS and other systems to support HR Generalists in tracking key HR metrics, compliance requirements, and employee data.
  • Maintain tracking spreadsheets and assist with compiling data for reporting purposes, such as leave tracking, benefits enrollment, and payroll summaries.
  • Support data entry and HRIS, benefits, and payroll system updates to ensure all employee information is current and accurate.
  • Help identify areas for improvement within HR systems and workflows to enhance efficiency and accuracy.
Requirements:
  • Bachelor's degree in human resources, business administration, or a related field preferred or equivalent work experience.
  • 2+ years of experience in HR support, administrative, or coordinator roles, preferably with auditing and data management exposure.
  • Strong attention to detail and organizational skills.
  • Proficiency with Microsoft Office Suite (Excel, Word, Outlook) and experience with HRIS or payroll systems.
  • Excellent communication skills and the ability to handle confidential information with discretion.
  • Willingness to learn and support multiple areas of HR, including compliance, benefits, payroll, and employee relations.

Salary: $55,000 - $65,000 per year.

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