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Operations Management Assistant

2 months ago

Orange, California, United States Kiewit Full time
Requisition ID:

Job Level: Entry Level

Home District/Group: TIC Southern District

Department: Administration

Market: OGC

Employment Type: Full Time

Position Overview

We are seeking a dedicated Site Operations Coordinator to assist with our expanding operational needs. Responsibilities will encompass a variety of office management tasks, including: overseeing office systems, inventory management, payroll administration, accounts payable, document organization, billing processes, clerical support, mail handling, expense tracking, visitor reception, and telephone communication, among other assigned duties.

District Overview

TIC-The Industrial Company, a subsidiary of Kiewit Corporation, operates within the TIC Southern District. Based in The Woodlands, TX, TIC Southern undertakes significant industrial projects across diverse markets in various states. We are looking for individuals willing to embrace relocation for career advancement and who are interested in roles that span project controls, craft management, safety, quality assurance, and contract management. New hires will find their initial assignments tailored to their prior experiences and education, enabling them to contribute meaningfully to project success. Candidates seeking a stable company with a commitment to employee development and a strong performance history will find a rewarding career with TIC-Southern.

Location

This position will be based out of Orange, TX.

Responsibilities

• Provide daily support for general administrative functions and team management requirements (e.g., coordinating meetings, travel arrangements, team-building activities, and communication via phone and email)

• Collaborate with team members on key projects and initiatives

• Assist in the design and production of company branding and marketing materials; support the organization of online media and video projects

• Aid the team with messaging, writing, editing, research, and other support for internal and external communications as necessary

• Manage expense reports, invoicing, and purchasing card transactions

• Track budgets and prepare related reports for team and company use

• Schedule and manage inter-departmental and cross-company meetings involving staff

Qualifications

• Minimum of 5 years of administrative support experience required

• A bachelor's or associate's degree related to the role is strongly preferred

• Excellent written and verbal communication skills

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

• Familiarity with peripheral technology such as printers, digital cameras, scanners, and audio/visual equipment

• Proven ability to meet deadlines and project expectations

• Capacity to interact with individuals at all organizational levels, including senior leadership

• Exceptional attention to detail and strong organizational capabilities

• Ability to maintain confidentiality regarding sensitive information

• Enthusiastic team player committed to fostering effective collaboration

Other Requirements:
  • Consistent and reliable attendance
  • Ability to work productively and meet deadlines
  • Effective and professional communication with supervisors, employees, and others in a team setting
  • Adherence to safety protocols and instructions
  • Availability to work during standard hours and beyond as needed
  • Flexibility to work at various locations with varying conditions
We offer our full-time employees a comprehensive benefits package that is among the best in the industry, including top-tier medical, dental, and vision plans for eligible employees and their dependents, wellness programs, life insurance, disability coverage, retirement plans with matching contributions, and generous paid time off.

We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, or other characteristics protected by law.

At TIC, we prioritize hiring top talent and fostering a family-oriented culture that encourages continuous improvement and professional growth. Join us to enhance your skills and gain valuable experiences in the industrial sector.