Supply Chain Specialist
2 weeks ago
POSITION SUMMARY
The role involves executing a range of procurement activities for projects within the hospitality sector, overseeing the entire process from initial planning to final execution. This position plays a crucial role in sustaining essential supply chain strategies that are vital for the successful development and refurbishment of hospitality establishments.
KEY RESPONSIBILITIES
- Assist in managing segments of a project or take charge of an entire project based on its scale, collaborating with team leaders.
- Possess expertise in translating specifications for the purpose of bidding, budgeting, and generating Purchase Orders.
- Familiarity with manufacturers, pricing structures, product logistics, and expediting principles.
- Intermediate experience in project design specifications, supplier selection, cost analysis, production timelines, bidding processes, Purchase Order issuance, and order expediting.
- Engage in negotiations regarding pricing and delivery timelines for products.
- Issue, monitor, and expedite purchase orders until the goods are delivered.
- Maintain and revise project timelines related to the procurement scope of work.
- Address supplier-related issues concerning quality and delivery schedules.
- Compile and distribute project inventory and delivery status reports.
- Coordinate with freight forwarding and logistics firms to ensure product delivery and resolve any outstanding issues.
- Review invoices for payment processing.
- Complete project tasks in alignment with established project schedules.
- Document and resolve all project-related punch list items.
- Assist in budget preparation for design-oriented projects.
- Gather administrative documentation during the project closeout phase, including warranties and compliance certificates.
- Conduct Quality Control assessments on personal work.
- Engage with the hospitality network, including suppliers, through networking and participation in trade shows and conferences.
QUALIFICATIONS
- Bachelor's Degree in Business, Supply Chain Management, or Hospitality preferred.
- 2-5 years of relevant professional experience with a focus on operations or supply chain management.
- Intermediate knowledge or the ability to quickly learn about Hospitality FF&E, OS&E categories, and hotel brand frameworks.
- Proficient in Microsoft Office, particularly Excel, with a proven ability to create and manage analytical reports.
- Strong written communication skills with a legal-minded approach.
- Effective verbal communication skills.
- Demonstrated negotiation skills.
- Detail-oriented with a focus on numerical accuracy.
- Organized and meticulous work style with strong time management capabilities.
- Ability to resolve conflicts efficiently and constructively.
- Familiarity with Spexx/Exxpedite systems.
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