Executive Support Associate
2 days ago
About the Role: We are seeking an experienced Executive Support Associate to join our team at GT Independence. This is a unique opportunity to work closely with our executive, providing administrative support and ensuring seamless day-to-day operations.
Key Responsibilities:
- Maintain the executive's calendar, scheduling meetings and exercising discretion in committing time and evaluating needs
- Serve as liaison between the executive and internal staff and external stakeholders, receiving and screening phone calls and visitors, and answering questions with tact and diplomacy
- Provide coordination, monitoring, and communication of projects and programs managed by the executive
- Assist in project management activities, including planning, intake, prioritization, initiation, execution, and training
- Prepare spreadsheets, charts, presentation materials as required
- Ccoordinate work with other GT staff as needed, playing a key role in the coordination of staff efforts both within and outside the department
- Determine priority of matters of attention for the executive, redirecting matters to staff to handle or handling them personally as appropriate
- Keep the executive advised of time-sensitive and priority issues, ensuring appropriate follow-up
- Conduct online and other types of research
- Routinely perform a wide variety of support duties
- Attend meetings and take notes of discussion, preparing the initial draft of minutes and summaries
Requirements:
- Bachelor's degree or post-graduate degree
- Excellent written and verbal communication skills
- Basic understanding of frequently used computer software and programs, such as Microsoft Office
- Superior attention to detail and ability to meet tight deadlines
- Strong organizational, communication, and interpersonal skills
- Strong analytical skills
- Demonstrated ability to design and improve processes
- Ability to prioritize and handle multiple assignments at any given time
- High level of integrity and discretion
- Ability to work effectively with minimal supervision
Estimated Salary: $55,000 - $65,000 per annum, depending on experience.
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