Facilities Project Manager

4 weeks ago

Saint Paul, Minnesota, United States CommonBond Full time

The Facilities Project Manager at CommonBond is responsible for the management of facilities-related projects, vendor oversight, emergency management support, operational activities, site-related audits and inspections, trainings, and acts as a coordinating resource for various CommonBond departments and personnel.

Key Responsibilities:
  1. Develop and manage facilities maintenance programs and protocols
  2. Provide project management for maintenance system enhancements (Yardi)
  3. Manage facilities-related customer service system (FreshDesk)
  4. Provide oversight, guidance, coordination, and direction to strategic partners and vendors
  5. Support capital needs projects and assessments
  6. Provide leadership and support to all staff, vendors, and portfolio locations
Additional Responsibilities:
  1. Safety – OSHA, inclement weather, incident response, and safety awareness
  2. Design and implement routine maintenance to help sustain facility longevity and maintainability
  3. Ensure Compliance – State, City, Federal, and CommonBond standards for maintaining CommonBond's physical infrastructure
Representing CommonBond:
  1. Perform site audits/inspections prior to third-party audit/inspections
  2. Recommend necessary corrections to the site findings and perform follow-up inspections
  3. Attend inspections with third-party inspectors and report findings to management
  4. Manage compliant corrections and required responses to identified deficiencies
  5. Communicate corrective actions with stakeholders
Emergency Response and Vendor Oversight:
  1. Analyze immediate needs and make recommendations for mitigation
  2. Communicate and implement action plans to resolve needs at sites
  3. Ensure action plans are carried out to mitigate exposure and protect sites, staff, and residents
  4. Follow established procedures for insurance and non-insurance claims
  5. Participate in EOC as Safety Officer role as required
Vendor Management and Training:
  1. Create RFP's, review bids, recommend vendors, and monitor performance
  2. Secure long-term vendor relationships
Transition and Training:
  1. Participate and coordinate trainings for CommonBond site staff
  2. Ensure that Owner's Manuals have all site, contact, and warranty information and USB Drive
Requirements:
  • Four-year degree or equivalent experience
  • Post-secondary courses in electrical, plumbing, heating, and refrigeration, or equivalent experience
  • Ability to design cost-effective preventive maintenance programs and perform related cost-benefit analysis
  • Proven project management skills
  • Strong interpersonal skills
  • Strong written and oral communication skills
  • Ability to work both independently and in a group setting
  • Team player
  • Computer skills using Microsoft Word, Excel, project management software, and Yardi (or other ERP systems)
  • 5+ years of relevant experience
Physical Requirements:
  • Ability to kneel, crouch, stoop
  • Ability to climb stairs
  • Ability to reach above and below shoulders
  • Ability to sit for extended periods of time
Other Requirements:
  • Customer service mindset
  • Must have access to reliable transportation
  • Must be willing and able to travel extensively between sites as necessary, including out of state when required

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