Contracts Manager
3 weeks ago
Job Title: Contracts Manager
Reports to: Project Controller
Job Summary
IACMI – The Composites Institute is seeking a skilled Contracts Manager to provide support to the Project Controller. This role will be responsible for coordinating multiple project partners, compiling required inputs, and drafting sub-award project agreements. The ideal candidate will have strong contract management skills, effective communication skills, and experience in sponsored grants and subcontracts administration.
Key Responsibilities
- Coordinate multiple project partners to compile required inputs (budget, statement of work, points of contact, etc.) to draft sub-award project agreements
- Collaborate with legal counsel and program management team to finalize and negotiate sub-recipient agreements with the proper DOD or DOE flow-down terms and conditions, as well as amendments to the agreements
- Evaluate allowability of costs and ensure compliance with the cooperative agreement terms and conditions, Federal OMB Uniform Guidance regulations, and IACMI policies
- Effectively manage positive and pro-active interaction with relevant stakeholders from a variety of different states, administrative and technical points of contacts for the sub-recipients
- Collaborate with the IACMI Workforce Development team regarding subcontracting needs and prioritization
- Initiate and lead meetings with team members when appropriate
- Participate and provide contractual updates at project and staff meetings
- Use partner budgets to prepare budget summaries for projects in Excel to use in drafting contracts
- Determine whether redlines on contracts sent back by partners are allowable and acceptable and if not, provide acceptable language changes when altered language is possible
- Consult with legal counsel regarding various questions as they arise
- Apply legal knowledge of non-profit entities to complete organization-specific documents required to be submitted for projects and proposals, making sure forms are accurate and legally compliant
- Complete, review, and manage IACMI headquarters contracts related to facilities, operations, etc.
- Prepare and manage facility use agreements for Innovation South tenant leases
- Research legal concepts that apply to contracts and documents for headquarters operations, projects, and proposals
- Providing proper statutory interpretation for flow downs required by funding sponsors
- Assist with special project and ad hoc information requests as needed
Requirements
- Bachelor's Degree in business, pre-law, contract management or related field preferred
- Juris Doctor degree is a plus
- Four years of post-award sponsored grants and subcontracts administration, preferably at a comprehensive research university or institution or government contractor entity
- Five or more years of experience negotiating contracts and agreements
- Certified Research Administrator, Certified Federal Contract Manager, or Certified Professional Contract Manager preferred
- Knowledge of Federal OMB Uniform Guidance, Federal Acquisition Regulations, and granting agency requirements and the ability to interpret federal terms and conditions
- Familiarity with DOE and DOD contracts and/or cooperative agreements or other federal agencies preferred
- Ability to collaborate and work effectively on a project team in a remote environment
- Demonstrated planning, scheduling, organizing, and management skills and ability to coordinate many projects simultaneously and meet deadlines
- Knowledge of research administration issues including financial management and the ability to interpret and communicate federal, state, and local laws and regulations related to research administration operations, policies, and procedures
- Knowledge of business entity and/or non-profit law preferred
- Ability to prioritize and manage a high-volume of complex projects simultaneously to meet constant deadlines in a fast-paced environment with changing priorities
- Ability to be detail-oriented with strong organizational and problem-solving skills
- Ability to interpret and craft contractual terms and conditions
- Ability to negotiate contracts, agreements and subawards
- Ability to communicate effectively, including active listening skills, plus the ability to work with a diverse group of faculty, staff, administrators and other stakeholders
- Excellent customer service skills, including the ability to interface with all levels of employees, customers, officials, and sub-recipient personnel
- Knowledge of subawards/subcontracts
- Knowledge of Excel and proficiency using Teams, Word, Outlook, and PowerPoint required
- Ability to maintain confidentiality of contractual, financial, personnel, and privileged documents and communication
- Enthusiasm for IACMI's mission to engage, support, and elevate members of our community
- Ability to work independently while following directives and compliance considerations
- Highly driven, proactive, results-oriented and a strong sense of urgency in driving to reach goals
- Problem-solver with proven ability to take initiative
- Technical aptitude and able to adapt quickly in learning various software applications and tools
- Valid US driver's license required
- Must be able to sit for long periods of time
- Travel at least 5% of time with overnight stays
Benefits
- Comprehensive benefits package, including 401(k), medical, dental, vision, term life, AD&D, short-term disability, and long-term disability insurance
- Generous paid time off and flexible work arrangements
- Professional development opportunities
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