Contracts Manager

4 days ago

Reston, Virginia, United States IACMI – The Composites Institute Full time

Job Title: Contracts Manager

Reports to: Project Controller

Job Summary

IACMI – The Composites Institute is seeking a skilled Contracts Manager to provide support to the Project Controller. This role will be responsible for coordinating multiple project partners, compiling required inputs, and drafting sub-award project agreements. The ideal candidate will have strong contract management skills, effective communication skills, and experience in sponsored grants and subcontracts administration.

Key Responsibilities

  • Coordinate multiple project partners to compile required inputs (budget, statement of work, points of contact, etc.) to draft sub-award project agreements
  • Collaborate with legal counsel and program management team to finalize and negotiate sub-recipient agreements with the proper DOD or DOE flow-down terms and conditions, as well as amendments to the agreements
  • Evaluate allowability of costs and ensure compliance with the cooperative agreement terms and conditions, Federal OMB Uniform Guidance regulations, and IACMI policies
  • Effectively manage positive and pro-active interaction with relevant stakeholders from a variety of different states, administrative and technical points of contacts for the sub-recipients
  • Collaborate with the IACMI Workforce Development team regarding subcontracting needs and prioritization
  • Initiate and lead meetings with team members when appropriate
  • Participate and provide contractual updates at project and staff meetings
  • Use partner budgets to prepare budget summaries for projects in Excel to use in drafting contracts
  • Determine whether redlines on contracts sent back by partners are allowable and acceptable and if not, provide acceptable language changes when altered language is possible
  • Consult with legal counsel regarding various questions as they arise
  • Apply legal knowledge of non-profit entities to complete organization-specific documents required to be submitted for projects and proposals, making sure forms are accurate and legally compliant
  • Complete, review, and manage IACMI headquarters contracts related to facilities, operations, etc.
  • Prepare and manage facility use agreements for Innovation South tenant leases
  • Research legal concepts that apply to contracts and documents for headquarters operations, projects, and proposals
  • Providing proper statutory interpretation for flow downs required by funding sponsors
  • Assist with special project and ad hoc information requests as needed

Requirements

  • Bachelor's Degree in business, pre-law, contract management or related field preferred
  • Juris Doctor degree is a plus
  • Four years of post-award sponsored grants and subcontracts administration, preferably at a comprehensive research university or institution or government contractor entity
  • Five or more years of experience negotiating contracts and agreements
  • Certified Research Administrator, Certified Federal Contract Manager, or Certified Professional Contract Manager preferred
  • Knowledge of Federal OMB Uniform Guidance, Federal Acquisition Regulations, and granting agency requirements and the ability to interpret federal terms and conditions
  • Familiarity with DOE and DOD contracts and/or cooperative agreements or other federal agencies preferred
  • Ability to collaborate and work effectively on a project team in a remote environment
  • Demonstrated planning, scheduling, organizing, and management skills and ability to coordinate many projects simultaneously and meet deadlines
  • Knowledge of research administration issues including financial management and the ability to interpret and communicate federal, state, and local laws and regulations related to research administration operations, policies, and procedures
  • Knowledge of business entity and/or non-profit law preferred
  • Ability to prioritize and manage a high-volume of complex projects simultaneously to meet constant deadlines in a fast-paced environment with changing priorities
  • Ability to be detail-oriented with strong organizational and problem-solving skills
  • Ability to interpret and craft contractual terms and conditions
  • Ability to negotiate contracts, agreements and subawards
  • Ability to communicate effectively, including active listening skills, plus the ability to work with a diverse group of faculty, staff, administrators and other stakeholders
  • Excellent customer service skills, including the ability to interface with all levels of employees, customers, officials, and sub-recipient personnel
  • Knowledge of subawards/subcontracts
  • Knowledge of Excel and proficiency using Teams, Word, Outlook, and PowerPoint required
  • Ability to maintain confidentiality of contractual, financial, personnel, and privileged documents and communication
  • Enthusiasm for IACMI's mission to engage, support, and elevate members of our community
  • Ability to work independently while following directives and compliance considerations
  • Highly driven, proactive, results-oriented and a strong sense of urgency in driving to reach goals
  • Problem-solver with proven ability to take initiative
  • Technical aptitude and able to adapt quickly in learning various software applications and tools
  • Valid US driver's license required
  • Must be able to sit for long periods of time
  • Travel at least 5% of time with overnight stays

Benefits

  • Comprehensive benefits package, including 401(k), medical, dental, vision, term life, AD&D, short-term disability, and long-term disability insurance
  • Generous paid time off and flexible work arrangements
  • Professional development opportunities

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