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Administrative Assistant Senior

2 months ago

Tempe, Arizona, United States Maricopa Community College district Full time

Job Summary

This position serves as the support to the Vice President of Academic Affairs and Dean of Instruction at Maricopa Community College District. The successful candidate will be responsible for completing administrative tasks such as:

  • Meeting minutes and records
  • Event and meeting setup and take down
  • Supply ordering and inventory management
  • Data entry and record-keeping
  • Travel arrangements and scheduling
  • Filing and archiving
  • Housekeeping and maintenance

The ideal candidate will have excellent communication and organizational skills, with the ability to work effectively in a fast-paced environment. They will also be able to demonstrate attention to detail, effective time management, and a willingness to learn and adapt to new situations.

Essential Functions

The successful candidate will be responsible for:

  • Assisting with projects and activities, such as special events and workshops
  • Managing the Vice President of Academic Affairs calendar and meetings
  • Participating in planning departmental activities
  • Arranging meetings and travel for the Vice President and Dean of Instruction
  • Acting as a liaison with other Rio and District departments and outside organizations

Minimum Qualifications

The successful candidate will have:

  • An Associate's Degree from a regionally accredited institution
  • Two years of administrative office support or related experience

Special Working Conditions

The successful candidate will be required to:

  • Travel to campus during the interview and selection process
  • Work evenings or weekends as needed
  • Work in an office environment with prolonged periods of computer screen viewing
  • Lift or carry up to 25 pounds