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Administrative Support Specialist
2 months ago
We are seeking a highly organized and detail-oriented Administrative Support Specialist to provide exceptional support to our department members. As a key member of our team, you will be responsible for providing administrative and project-specific support, including scheduling meetings, coordinating travel arrangements, preparing presentations, and maintaining tracking spreadsheets.
Key Responsibilities:
- Provide general administrative support, including typing, word processing, presentations, and spreadsheets.
- Support department employees and activities with copying, tracking, distributing, and filing documents, and assembling and mailing documents.
- Assist with set-up and maintenance of department files.
- Schedule on and off-site departmental meetings, including arranging for meeting venue, room reservations, travel arrangements, meeting equipment, and supplies.
- Coordinate shipment of supplies and documents.
- Perform other project-related activities as assigned.
- Handle miscellaneous tasks as assigned by supervisor and others in the department.
Requirements:
- High School Diploma required.
- 2+ years of administrative assistant experience within the pharmaceutical industry.
- Strong organizational skills and attention to detail.
- Ability to process multiple tasks with a high degree of accuracy.
- Ability to take instructions from various sources and prioritize tasks.
- Maintain familiarity with relevant FDA/ICH guidelines and regulations as needed.
- Must possess excellent technical administrative and communication skills.
- Communicate effectively and with courtesy to internal and external staff, vendors, and customers.
- Proficiency in E-mail, Word, Excel, PowerPoint, and Outlook; Proficiency in MS Project is a plus.
Working Conditions:
- 8 hour shift
- Day shift
- Monday to Friday
Compensation:
- $39.00 per hour
- 40 hours per week
