Administrative Assistant

3 days ago

Norristown, Pennsylvania, United States Gaudenzia Full time
Overview

Gaudenzia is a leading nonprofit provider of treatment to individuals with substance use and co-occurring disorders. We are seeking an Administrative Assistant to join our team and contribute to our mission of connecting individuals and families to addiction and mental health treatment.

Responsibilities
  • Set up and maintain accurate and confidential electronic and paper files in accordance with state and federal regulations.
  • Prepare reports as required by the Regional and Corporate Offices, and as directed by the Program Director and/or Administrative Coordinator.
  • Maintain current, organized database, filing, and reporting systems.
  • Report client changes to funding agencies.
  • Maintain organized, accurate system to record, receive, and disburse client funds, valuables, and facility funds.
  • Maintain contact with appropriate community resources needed to facilitate care coordination.
  • Create and implement communication and reporting systems to facilitate thorough communications with the Regional and Corporate Office, funding agencies, and other community resources.
  • Greet facility visitors, and screen clients returning to the facility, if needed.
  • Answer phone calls and check facility voicemail daily.
  • Complete IT and maintenance tickets to resolve facility issues.
  • Record minutes from facility meetings.
  • Sort, distribute, and prepare facility correspondence, and deliver faxes to appropriate persons.
  • Maintain facility supply inventory, and order new supplies, as needed.
Requirements
  • Minimum of a high school diploma or GED.
  • At least three (3) years of administrative experience in an office environment.
  • Excellent customer services and telephone etiquette.
  • Ability to communicate effectively verbally and in writing.
  • Ability to establish and maintain effective working relationships with clients, other staff members, outside agencies/institutions, and the general public.
  • Ability to successfully work with others from various cultures and backgrounds.
  • Ability to perform math and basic accounting.
  • Ability to plan and organize work and prepare appropriate reports.
  • Knowledge of office and clerical functions.
  • Knowledge of Microsoft Word and Excel.
  • Knowledge of system development, reporting, and file maintenance.
Benefits

Gaudenzia offers a comprehensive benefits package, including medical insurance, dental insurance, short-term disability insurance, life insurance, accidental death and dismemberment insurance, vision insurance, and various supplemental benefits. We also offer paid time off, vacation accruals, 10 paid holidays per calendar year, paid bereavement leave, education assistance benefit, and a 403(b) retirement plan with an employer match up to 5%.

What Matters to Us

Gaudenzia is committed to our mission and operating principles, which include holding client care as our top priority, assuming good intentions, being present, connecting, and communicating with transparency, dignity, and respect. We make data-driven decisions with courage, challenge the status quo, and find innovative ways to grow Gaudenzia and each other.

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