Property Administrator

7 days ago

Houston, Texas, United States Transwestern Full time
Job Summary

The Property Administrator is a key member of our Transwestern team, providing administrative support to our Property Managers and ensuring the smooth operation of our properties. This role requires a high level of organization, attention to detail, and excellent communication skills.

Key Responsibilities
  • Provide administrative support to Property Managers, including phone support, typing, reports, and filing correspondence.
  • Schedule and coordinate meetings and special events as requested.
  • Assist with lease administration activities, including lease setup, changes, and reports.
  • Prepare and coordinate bid proposals, service contracts, and approved invoices.
  • Maintain lease and property files, track and file HVAC contracts and insurance certificates, and maintain a follow-up system for expiration.
  • Assist with monthly and quarterly management reports, as well as annual budget preparation.
  • Transcribe contracts, leases, proposals, addendums, side letters, exhibits, and correspondence.
  • Prepare financial spreadsheets and order office supplies.
  • Greet tenants, prospective tenants, vendors, and guests, and notify participants of meetings and their responsibilities.
  • Order tenant door plaques and directory strips, maintain property signage, and prepare and distribute tenant move-in packages.
  • Maintain parking and building access card records, invoice tenant rebills, and maintain tenant contact, vendor contact lists, and insurance information.
  • Promote and foster positive relationships with tenants and owners.
Requirements
  • A high school diploma or GED equivalent (college courses preferred).
  • At least 0-2 years of clerical, administrative duties (real estate experience is a plus).
  • Intermediate to advanced MS 365 Word, Excel, and Outlook proficiencies.
  • Argus, accounting software such as MRI or Skyline proficiency preferred.
  • Ability to keep information strictly confidential.
  • Strong desire to succeed in an entrepreneurial environment.
  • Ability to handle multiple projects, changing priorities, and a continually heavy workload.
  • Exceptional oral and written communication skills.
  • Strong customer service orientation.
About Transwestern

Transwestern is a leading commercial real estate services firm that adds value for investors, owners, and occupiers of all commercial property types through comprehensive solutions grounded in sound market intelligence. Our firm's award-winning culture and reputation for exceptional service are built on a common purpose - Empowering Good People to do Extraordinary Things Together.

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