Business Operations Coordinator

4 days ago

Spokane, Washington, United States Johnson Controls Full time
About the Role

We are seeking a highly organized and detail-oriented Business Support Specialist to join our team at Johnson Controls. As a key member of our business operations team, you will play a critical role in implementing and executing standardized processes that align with company policies and government compliance.

Key Responsibilities
  • Assist the Regional Business Operations Manager in developing, implementing, and executing business support standardized processes.
  • Perform timesheet data entry in the Time Entry system and submit manual overrides to Payroll as needed.
  • Track vacation, sick, and floating holiday usage, and review the Kronos Exception Report weekly to correct errors prior to feeding into Time Entry.
  • Maintain electronic file storage of timesheets on the Area Shared Drive and set up correct prevailing wage rates for SRs and projects in the PWS system weekly.
  • Send Certified Payroll Reports and Statements of Compliance to customers weekly, file electronically in the designated compliance portal or with the State, and submit PW restitution requests to the designated compliance analyst for processing.
  • Manage Accounts Payable invoice queue in Basware Alusta, coordinate PO receipts, and new or adjusted POs with ICS or PC/PM for timely invoice processing to meet established KPIs.
  • Review the ACE Accrued Receipts report monthly and submit adjustments to the Fire Service Manager for approval.
  • Perform invoice research of monthly statements received from suppliers, respond to invoice and payment inquiries from suppliers, and complete and submit manual check requests for immediate payments not processed through Basware Alusta.
  • Complete and submit out-of-cycle payment requests via the EGPR tool, assist local requesters with new supplier setups, and manage the process, perform supplier updates and changes as needed, and follow the established process related to refund checks from suppliers or returned/unused checks to ensure funds are returned to the appropriate department or project.
  • Act as the district contact with the Vendor Master Team, Field Subcontractor Team, PBC Invoice Processing Team, and PBC Payments Team, and maintain and replenish office supplies as needed.
  • Route incoming calls and distribute incoming mail, and perform other duties as directed by the RBAM.
Requirements
  • High School Diploma
  • Strong attention to detail and excellent organizational skills
  • Proficiency in MS Excel and Word
  • Ability to multi-task in a fast-paced and deadline-driven environment
  • Excellent written and verbal communication skills
  • Ability to prioritize projects and strong problem-solving skills
  • Good research skills and attention to detail
Preferred Qualifications
  • 3-5 years of experience working in the construction industry
  • 2-year degree or equivalent combination of education and experience
  • 2+ years of experience with Washington state prevailing wage

Johnson Controls International plc is an equal employment opportunity and affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, genetic information, sexual orientation, gender identity, status as a qualified individual with a disability, or any other characteristic protected by law.

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