Document Control Specialist

2 weeks ago


Marlborough, New Hampshire, United States Galvion Full time
About the Role

The Document Control Specialist is a critical member of our team at Galvion, responsible for managing the development and maintenance of engineering, operations, and quality documentation. This role requires a high degree of attention to detail, organizational skills, and the ability to work effectively with cross-functional teams.

Key Responsibilities
  • Document Management: Ensure timely, accurate, and efficient development and maintenance of documentation according to legal and company regulations.
  • Process Improvement: Collaborate with design engineering, production leadership, continuous improvement, and quality engineering to update, approve, and implement document and process changes.
  • Communication: Interface with external customers, suppliers, and auditors in maintaining documentation outside of Galvion's document control system.
  • Database Management: Support the management of the document control database by ensuring documentation control release processes are followed.
  • Documentation Control: Assist with screens, formatting, and processing Engineering and Document Change requests.
  • Document Distribution: Distribute and file documents for review and approval.
  • Process Establishment: Establish and maintain document control processes and procedures.
  • Signoff and Approval: Ensure appropriate signoff and approval of documentation when changes are proposed.
  • Documentation Review: Review existing documentation on a regular basis to ensure alignment with current processes.
  • Formatting and Usability: Ensure consistent and usable formatting of updated and new documentation.
  • Subject Matter Expert: Be the subject matter expert in the existing document control system.
  • Audit Support: Assist in ISO Internal and External audits with document retrieval.
Requirements
  • Education: Associate's degree in a technical discipline or equivalent applicable work experience.
  • Experience: 4-5 years' experience in manufacturing and/or laboratory environment.
  • Skills: Advanced computer skills and proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook, specifically).
  • Personal Qualities: Meticulous and quality conscious, motivated and creative problem solver.
  • Communication Skills: Clear written and verbal communication skills.
  • Time Management: Fast learner with excellent time management skills.
  • Knowledge: Understanding of ISO process, certification, and compliance.
  • Adaptability: Willingness to learn new jobs, testing methods, and techniques.
  • Accuracy: Accurate data entry skills using the ERP system - Visual / Syteline.


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