Facilities Contract Administration Specialist
4 days ago
We are seeking a highly skilled Facilities Contract Administration Specialist to join our team at Milwaukee Area Technical College. This role will play a critical part in the coordination and support of new construction, remodeling, and renovation projects in accordance with contract drawings and specifications.
Key Responsibilities- Assist in the development and review of front-end bidding documents.
- Schedule and conduct contract bid openings.
- Prequalify contractors for bidding purposes and maintain a database.
- Prepare and process construction contracts.
- Provide support for the development and review of professional agreements, including major maintenance repair services.
- Process change orders and contractor payment applications, ensuring compliance.
- Continuously adjust general condition language to align with the project management process.
- Provide support for contract claims.
- Coordinate the contractor prequalification process.
- Interpret construction contract and professional agreement terms and conditions.
- Serve as a liaison with compliance agencies and coordinate the Minority Business Enterprise and Women Business Enterprise (MBE/WBE/DBE) Program.
- Educate contractors on college and state contractual requirements to ensure established goals are met.
- Lead outreach initiatives with the construction community to maintain relationships and solicit feedback from contractors, suppliers, and vendors.
- Administer the contractor evaluation process.
- Review policies and documents to ensure consistency with evolving industry standards and practices.
- Support requisition, invoice review, and processing.
- Bachelor's degree in Architecture or Engineering or a related field.
- Three (3) years of related work experience in construction renovation and maintenance projects.
- Preferred Experience: Five (5) years of experience in related activities.
- Preferred License/Certification: Certified Construction Contract Administration (CCCA) certification is desirable, or the ability to obtain within 12 months.
- Thorough knowledge of building, safety, and related codes, ordinances, and regulations.
- Thorough knowledge of owner-A/E and owner-contractor agreements and AIA standard forms.
- Understanding of standard project forms, particularly conditions of the contract and the underlying principles of contract law.
- Working knowledge of construction materials, construction trades, means and methods, and the relationships between subcontractors, suppliers, and manufacturers.
- Knowledge of the codes and regulations that govern the project.
- Knowledge and ability to use computer applications, including Microsoft Office Suite software.
- Deadline and detail-oriented, with strong organizational, analytical, and planning skills.
- Strong written communication skills; ability to write clear, structured, articulate communications.
- Strong self-motivation and ability to work as a team member.
- Ability to establish and maintain effective working relationships with staff, faculty, students, representatives from outside agencies, and the general public.
- Ability to understand, interpret, and explain rules, regulations, procedures, and written and oral instructions.
- Ability to effectively represent MATC's interests as that of the construction owner.
- Ability to be open-minded, fair, and responsive.
- Demonstrated ability to work effectively with people of diverse backgrounds and promote a positive working environment.
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