Office Operations Assistant
7 days ago
The Office Operations Assistant plays a critical role in maintaining the smooth operation of our office at CitiStaffing. This position requires a highly organized and detail-oriented individual who can provide exceptional support to our team and clients.
Key Functions- Provide exceptional customer service to clients and visitors, ensuring a positive experience.
- Manage phone calls, respond to emails, and handle correspondence in a professional manner.
- Distribute mail, prepare packages, and maintain accurate records.
- Coordinate conference room bookings, prepare meeting rooms, and ensure seamless event execution.
- Oversee inventory, order supplies, and maintain a well-stocked office.
- Collaborate with vendors, facilities, and IT teams as required.
- Process invoices, track expenses, and maintain financial records.
- Arrange travel, book accommodations, and make transportation arrangements.
- Prepare expense reports, reconcile statements, and maintain accurate records.
- File confidential documents, maintain confidentiality, and adhere to data protection policies.
- Support departmental projects, develop new initiatives, and contribute to team goals.
- Take on additional responsibilities based on experience and performance.
- Proficient in Microsoft Office applications.
- Excellent written and verbal communication skills.
- Prompt and courteous demeanor, with excellent people skills.
- Highly organized, detail-oriented, and able to multitask effectively.
- Able to work independently and as part of a team.
Estimated Salary: $48,000 - $65,000 per annum.
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Office Operations Assistant
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