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Office Operations Specialist

2 months ago

Las Vegas, Nevada, United States A Peace of Mind Caregivers Full time
Job Overview

As an integral part of our team at A Peace of Mind Caregivers, the Administrative Assistant will play a vital role in ensuring smooth operations and providing exceptional support.

Key Responsibilities:

  1. Administrative Support:
    • Deliver comprehensive administrative assistance to the company owner, which includes organizing meetings, managing schedules, and overseeing communications.
    • Facilitate the creation of reports, presentations, and other essential documents as required.
    • Manage phone and email communications, ensuring prompt and professional interactions.
  2. Client Care Coordination:
    • Oversee and update client files, ensuring accuracy in personal details, care plans, and service timelines.
    • Collaborate with caregivers and clients to maintain adherence to schedules and care strategies.
    • Support the onboarding and training processes for new caregivers.
  3. Office Management:
    • Ensure the availability of office supplies and equipment, managing inventory and placing orders as needed.
    • Organize and maintain both electronic and physical filing systems.
    • Perform general office tasks such as photocopying, scanning, and faxing.
  4. Business Support:
    • Assist with various operational tasks related to the home care sector and other business areas as required.
    • Support marketing efforts and client outreach initiatives as directed.
    • Engage in special projects and undertake additional responsibilities as assigned by the owner.
  5. Compliance and Confidentiality:
    • Ensure the utmost confidentiality of client and company information.
    • Stay informed about regulations and compliance standards relevant to home care services.

Qualifications:

  • High school diploma or equivalent; further education in office administration or a related field is advantageous.
  • Demonstrated experience as an administrative assistant or in a comparable role.
  • Exceptional organizational and time-management abilities with a knack for multitasking.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office applications.
  • Familiarity with home care operations and industry standards is beneficial but not mandatory.
  • Ability to maintain a positive and professional attitude in a dynamic work environment.

What We Offer:

  • Competitive salary and comprehensive benefits package.
  • Opportunities for professional advancement and development.
  • A supportive and collaborative workplace culture.