Administrative Specialist Senior Position

3 weeks ago


Avondale, Arizona, United States Maricopa Community College District Full time
Job Summary

Estrella Mountain Community College (EMCC) is seeking an Administrative Specialist Senior to provide advanced administrative office support and program coordination activities for the Occupational Education division. This position serves as the first point of contact for inquiries and requests, providing strong customer service and support to students, faculty, community members, vendors, and college staff.

Key Responsibilities

This role involves providing primary administrative support for various institutes, including Administration of Justice, Automated Industrial Technology, Business, Culinary, Teacher Education, and Speech and Language Pathology (SLPA). Key responsibilities include:

  • Coordinating and maintaining textbook organization, office supplies, and mail pick-up, appointment scheduling.
  • Fiscal responsibilities, including creation of purchase orders, department credit card purchases, division budget(s) monitoring, and financial record keeping.
  • Files and maintains confidential personnel records.
  • Assists with hiring and onboarding of new adjunct and residential faculty.
  • Maintains academic records/files required for institutional accreditation.
  • Maintains distribution email lists for division and adjuncts.
  • Supports the division through business systems such as FMS, SSRS, HCM, SIS, Google Calendar/Drive/Sheets/Slides/Docs, R25 reservation system, etc.

Requirements

The ideal candidate will possess an Associate's Degree from a regionally accredited institution and two (2) years of full-time equivalent administrative office support or related experience. Alternatively, a High school diploma/GED and four (4) years of full-time equivalent administrative office support or related experience may be considered. Desired qualifications include three (3) years of experience in purchasing processes, academic course scheduling, and maintaining academic and personnel records. The successful candidate will also possess excellent customer service skills and experience using multiple computer software programs.

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