Accounts Payable Specialist

2 weeks ago


Denver, Colorado, United States Schwazze Full time
About the Role

We are seeking a highly organized and detail-oriented Accounts Payable and Receivable Specialist to join our team at Schwazze. As a key member of our accounting team, you will be responsible for managing various shared inboxes, processing invoices, and maintaining accurate vendor and customer accounts.

Key Responsibilities
  • Assist in managing shared inboxes for invoice processing and internal/external inquiries
  • Process and code a high volume of invoices for approval through our AP routing software
  • Maintain accurate vendor and customer accounts by completing statement reconciliations
  • Pay vendor invoices by processing outgoing checks and electronic payments
  • Record AP credits and refunds based on internal and external requests
  • Book revenue by creating and emailing customer invoices, credit memos, and returns
  • Ensure accurate AR records by applying incoming checks and electronic payments
  • Collect on delinquent accounts and communicate timely with customers on account status
  • Assist the accounting team with bank reconciliation as it relates to debit card activity, utilities, and other charges
  • Emphasize organization by maintaining a clean email inbox, digital document filing, and financial records
  • Provide support for the accounting team by prepping reports, including aging schedules and statements
  • Ensure that processes are compliant with all company policies and controls
Requirements
  • 2+ years of professional AP/AR or accounting experience
  • Exposure to the cannabis industry is a plus
  • Attention to detail, organization, and accuracy is critical
  • Ability to prioritize, work independently, and multi-task
  • Efficient internal and external communication is critical
  • Experience with Sage X3 or a similar accounting ERP system is a plus
  • Experience with X3 CloudDocs or a similar routing/approval software is a plus
  • Computer skills required include working knowledge of Microsoft Suite, especially Outlook and Excel
  • Ability to stay calm and professional given high volume and tight deadlines
Working Conditions

This is a full-time, exempt position in our Denver, CO office. Additional hours may be required based on the manager's needs, with some weekend work as needed.



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