Accounts Payable Specialist
2 weeks ago
We are seeking a highly organized and detail-oriented Accounts Payable and Receivable Specialist to join our team at Schwazze. As a key member of our accounting team, you will be responsible for managing various shared inboxes, processing invoices, and maintaining accurate vendor and customer accounts.
Key Responsibilities- Assist in managing shared inboxes for invoice processing and internal/external inquiries
- Process and code a high volume of invoices for approval through our AP routing software
- Maintain accurate vendor and customer accounts by completing statement reconciliations
- Pay vendor invoices by processing outgoing checks and electronic payments
- Record AP credits and refunds based on internal and external requests
- Book revenue by creating and emailing customer invoices, credit memos, and returns
- Ensure accurate AR records by applying incoming checks and electronic payments
- Collect on delinquent accounts and communicate timely with customers on account status
- Assist the accounting team with bank reconciliation as it relates to debit card activity, utilities, and other charges
- Emphasize organization by maintaining a clean email inbox, digital document filing, and financial records
- Provide support for the accounting team by prepping reports, including aging schedules and statements
- Ensure that processes are compliant with all company policies and controls
- 2+ years of professional AP/AR or accounting experience
- Exposure to the cannabis industry is a plus
- Attention to detail, organization, and accuracy is critical
- Ability to prioritize, work independently, and multi-task
- Efficient internal and external communication is critical
- Experience with Sage X3 or a similar accounting ERP system is a plus
- Experience with X3 CloudDocs or a similar routing/approval software is a plus
- Computer skills required include working knowledge of Microsoft Suite, especially Outlook and Excel
- Ability to stay calm and professional given high volume and tight deadlines
This is a full-time, exempt position in our Denver, CO office. Additional hours may be required based on the manager's needs, with some weekend work as needed.
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