Construction Project Coordinator

5 days ago

Andover, Minnesota, United States Air Mechanical Inc Full time
Job Summary

This is a full-time role responsible for organizing, implementing, and maintaining the scheduling system to support new construction projects. The successful candidate will act as a point of contact with management, field staff, supervisors, estimators, co-workers, builders, and city inspector offices.

Key Responsibilities
  • Communicate effectively with field staff, supervisors, estimators, co-workers, homeowners, builders, and city inspector offices
  • Assist in setting up and scheduling tasks to ensure satisfactory realization of project contract requirements
  • Log project timelines and maintain a database of tasks and statuses
  • Update information into the database and provide schedule reports for contract coordination and reporting purposes
  • Interact with contractors, customers, and job supervisors or field staff to schedule work and coordinate assignments
  • Design and collaborate with the team in designing and developing project schedules
  • Support field managers and leads to maintain timely and effective changes to processes and procedures
  • Assist field superintendents/job supervisors and leads to develop and maintain status reports to keep management informed of project progress
  • Conduct analysis and communicate to management to determine alternative courses of action or recovery on inefficient scheduling
  • Prior to job start, verify with the builder that the jobsite is ready for work to begin
  • Maintain accurate records and paperwork related to schedules
  • Create job requests for work orders, including changes, additions, or updates, and complete warranty work as directed by job supervisors and closers
  • Work directly with builders and homeowners regarding scheduling, warranty calls, change orders, and completing necessary processes in a timely and professional manner
  • Schedule warranty work and update phase completion for billing
  • Schedule all necessary inspections for various phases and update phases continually
  • Communicate project status to the NC Lead Coordinator for billing purposes
  • Check builders' software daily for any changes or updates pertaining to jobs and upload into FileMaker
  • Process job starts as awarded by the builders
  • Process warranties from the field and the builders
  • Attend and participate in employee meetings/training
  • Continuously develop customer service, telephone, and interpersonal communication and teamwork skills
  • Work closely with the HVAC Scheduling Coordinator to schedule jobs accordingly and accurately
  • Perform other duties as needed or assigned by the Manager
Requirements
  • Previous construction background is required, and experience with project scheduling is preferred
  • Ability to build rapport with field staff, job supervisors, co-workers, builders, city officials, and homeowners
  • High proficiency with Microsoft Office—Excel, Word, Outlook
  • Must be deadline, goal, and detail-oriented
  • Good organization skills, with the ability to prioritize and multitask
  • Positive and professional demeanor
  • Excellent listening, written, and verbal communication skills on the phone, in email, or in person
  • Ability to interpret contract specs
  • Ability to understand the sequencing of complex projects
Physical Requirements

This position requires interaction with people in an office environment. Work requires sitting, handling/grasping, and repetitive motions for long periods of time. Communication is required to perform this job. Must be able to communicate over the phone, over email, and in person. Air Mechanical Inc is an equal opportunity employer and is committed to compliance with its obligations under all applicable state and federal laws prohibiting employment discrimination. In keeping with this commitment, we attempt to reasonably accommodate applicants and employees in accordance with the requirements of the disability discrimination laws. We also invite individuals with disabilities to participate in a good faith, interactive process to identify reasonable accommodations that can be made without imposing undue hardship.

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