Executive Support Specialist

4 days ago


Madison, Wisconsin, United States The QTI Group Full time

We are seeking a sharp and organized Administrative Coordinator to join our team on a temp to hire basis at The QTI Group, located downtown Madison. This role offers a competitive salary of $25+/hr. based on experience.

Key Responsibilities:
  • As the primary point of contact for Administrative Division leaders and employees, you will respond to employee questions and requests for information in a timely and professional manner.
  • You will assist the Learning and Development culture teams with scheduled training assignments, surveys, rosters, events, and related communications, ensuring seamless execution and follow-up.
  • Meeting scheduling, document and file management, and opening and processing mail will be crucial responsibilities in this role.
  • You will oversee employee events and assist with departmental reports, data tracking for presentations, and provide backup support to the front desk reception phones.
  • Additionally, you will assist with payroll processing and other duties as assigned.
Requirements:
  • An Associate's degree in Business Administration or a related field is required.
  • A minimum of 2+ years of administrative experience in an office setting is necessary.
  • Proficiency in HRIS and related technology systems, specifically ADP, is essential.
  • You should have knowledge of FMLA/ADA principles and standard Talent Acquisition functions.
  • Advanced proficiency in Microsoft Office Suite and Adobe Acrobat is required.
  • Excellent attention to detail, strong verbal and written communication skills, and strict adherence to confidentiality are must-haves.
  • Demonstrated ability to remain calm under pressure and solve problems efficiently is critical.


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