Operations Manager

2 months ago

Los Angeles, California, United States Animal Equality Full time
Job Description

**Job Title:** Operations Manager

**Job Summary:** We are seeking an experienced Operations Manager to join our team at Animal Equality. The successful candidate will be responsible for managing the day-to-day operations of our US team, ensuring the smooth running of our organization.

Key Responsibilities:
  • Organizational Compliance: Oversee organizational compliance and provide expert administrative support to ensure accurate record-keeping and timely filing of required documents.
  • Administrative Support: Serve as the primary contact for AE's insurances, payroll and benefits, outside counsel, property manager, vendors, and service providers.
  • Event Planning: Plan and coordinate meetings and events, overseeing all logistics.
  • Office Management: Manage the office, including procurement, maintenance, and inventory of supplies and equipment.
  • Communication: Engage with supporters, vendors, service providers, and other external stakeholders.
  • Customer Service: Reply to inbound inquiries with accurate, timely information.
  • Document Management: Develop, maintain, and enforce organizational knowledge management.
  • Project Management: Oversee document management, email, and calendars (Google Workplace) and project management (Asana).
  • Reporting: Ensure organizational efficiency and data integrity across all systems and records, including collection and reporting of financial information, OKRs, and other metrics.
  • Support: Assist in the preparation of reports and presentations.
Requirements:
  • Experience: At least 3-5 years of related experience.
  • Communication Skills: Excellent written and oral communication skills.
  • Organizational Skills: Ability to organize and manage multiple projects.
  • Problem-Solving Skills: Proven ability to work well under pressure and meet deadlines.
  • Time Management: Excellent time management skills.
  • Reliability: Reliable transportation and valid driver's license.
  • Attention to Detail: Attention to detail with a high level of accuracy.
  • Confidentiality: Ability to maintain confidentiality.
  • Commitment: Commitment to the objectives of the organization.
Preferred Qualifications:
  • Technical Skills: Proficiency in Google Workspace and the use of project management tools, databases, and spreadsheets.
  • Knowledge: Working knowledge of animal rights issues and alignment with effective animal advocacy.
  • Professional Manner: Professional manner and adherence to a vegan lifestyle.

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