Experienced Tactical Planner for Facilities Subcontract Operations

4 weeks ago

Albuquerque, New Mexico, United States Sandia National Laboratories Full time

About Sandia National Laboratories:

Sandia National Laboratories is the nation's premier science and engineering lab for national security and technology innovation, with teams of specialists focused on cutting-edge work in a broad array of areas. Some of the main reasons we love our jobs:

  • Challenging work with amazing impact that contributes to security, peace, and freedom worldwide
  • Extraordinary co-workers
  • Some of the best tools, equipment, and research facilities in the world
  • Career advancement and enrichment opportunities
  • Flexible work arrangements for many positions include 9/80 (work 80 hours every two weeks, with every other Friday off) and 4/10 (work 4 ten-hour days each week) compressed workweeks, part-time work, and telecommuting (a mix of onsite work and working from home)
  • Generous vacations, strong medical and other benefits, competitive 401k, learning opportunities, relocation assistance and amenities aimed at creating a solid work/life balance*

World-changing technologies. Life-changing careers. Learn more about Sandia at: *These benefits vary by job classification.

Job Overview:

The Facilities Subcontract Operations team is seeking a proactive and collaborative Tactical Planner to partner across Sandia and the vendor community to plan and execute maintenance and infrastructure services support.

Key Responsibilities:

  • Serve as the technical liaison between Sandia and subcontractors, managing all aspects of subcontract execution including kickoff meetings, pre-job briefings, progress monitoring, cost tracking, property management, travel approvals, deliverable verification, site visits, safety and security compliance, training, statement of work drafting, invoice approval, performance evaluation, and audit responses. Ensure adherence to subcontract terms and address any performance or compliance issues promptly.
  • Collaborate with project managers, planners, subject matter experts, and procurement professionals to resolve contracting issues, ensure successful contract implementation, and develop executable work processes.
  • Accurately enter and manage work order information and documentation in Sandia's facilities management systems (Maximo, Oracle, Shared drives, etc.).
  • Notify other Facilities teams of planned service activities and coordinate any scheduling conflicts.
  • Manage daily work and support multiple customers and staff members concurrently through contract administration and service execution.
  • Be accountable for the results of assigned activities and communicate proactively to management on arising issues or concerns.
  • Assess completeness of supplier submittals (e.g., invoices, certifications, reports) for successful contract close-outs. Lead contract close-out efforts for a high volume of contracts per Sandia's requirements.
  • Contribute to Sandia's success by accurately communicating issues and solutions within the work function; act as a conduit for information sharing across several functional areas. Evaluate methods/processes to improve effectiveness and results.
  • Facilitate and participate in regular maintenance or work/task order status meetings.
  • Attend site visits before, during, and after activities to observe and compare field observations with documented activities in work order systems.

Due to the nature of the work, the selected applicant must be able to work onsite.

Salary Range:

$70,200 - $135,400

*Salary range is estimated, and actual salary will be determined after consideration of the selected candidate's experience and qualifications, and application of any approved geographic salary differential.

Required Qualifications:

  • Bachelor's degree in relevant field, plus 5 years of relevant exempt level experience; or an Associate's degree in a relevant field plus 9 years of relevant exempt level experience; or a High-school diploma and 13 years of relevant exempt level experience.
  • Must be able to obtain and maintain an active DOE L-level security clearance.

Desirable Qualifications:

  • Experience using the following:
  • Microsoft Office Suite (e.g., Word, Excel, PowerPoint, and Outlook)
  • A facilities maintenance/management software (e.g., Maximo)
  • Adobe Acrobat Professional (or equivalent)
  • Strong written and verbal communication skills.
  • Experience with contract/subcontractor management.
  • Experience with work planning and control.
  • Understanding of facilities processes and procedures.
  • Self-motivated individual that can work both independently as well as have demonstrated the ability to work effectively in team environment.
  • Demonstrated success in communicating with staff and managers and providing high quality service.

About Our Team:

The Facilities Subcontract Operations team is responsible for anticipating and providing the necessary subcontracted and outsourced products and services that enable success of Sandia's Maintenance Operations. The department provides oversight, delegated contract responsibilities, and work acceptance support for construction projects and services touching thousands on projects per year.

Posting Duration:

This posting will be open for application submissions for a minimum of seven (7) calendar days, including the 'posting date'. Sandia reserves the right to extend the posting date at any time.

Security Clearance:

Sandia is required by DOE to conduct a pre-employment drug test and background review that includes checks of personal references, credit, law enforcement records, and employment/education verifications. Applicants for employment need to be able to obtain and maintain a DOE L-level security clearance, which requires U.S. citizenship. If you hold more than one citizenship (i.e., of the U.S. and another country), your ability to obtain a security clearance may be impacted.

Applicants offered employment with Sandia are subject to a federal background investigation to meet the requirements for access to classified information or matter if the duties of the position require a DOE security clearance. Substance abuse or illegal drug use, falsification of information, criminal activity, serious misconduct or other indicators of untrustworthiness can cause a clearance to be denied or terminated by the DOE, resulting in the inability to perform the duties assigned and subsequent termination of employment.

EEO:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status and any other protected class under state or federal law.

NNSA Requirements for MedPEDs:

If you have a Medical Portable Electronic Device (MedPED), such as a pacemaker, defibrillator, drug-releasing pump, hearing aids, or diagnostic equipment and other equipment for measuring, monitoring, and recording body functions such as heartbeat and brain waves, if employed by Sandia National Laboratories you may be required to comply with NNSA security requirements for MedPEDs.

If you have a MedPED and you are selected for an on-site interview at Sandia National Laboratories, there may be additional steps necessary to ensure compliance with NNSA security requirements prior to the interview date.

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