Administrative Coordinator

4 days ago


Southfield, Michigan, United States Drr Systems Inc Full time
Job Summary

This is a key position for communication and organization of the technical and financial information that flows through the Sales Department. The position requires a highly professional, organized and multi-tasking individual with a team player attitude who is able to handle changing daily tasks for the Sales Department and employees.

Responsibilities
  • Maintain organization of the Sales area, office supplies, office equipment, and marketing/promotional items.
  • Provide administrative support to the Sales Department, including typing letters, producing presentations and reports as required by the Director of Sales and Marketing and other department employees.
  • Assist with the filing of project and confidential information.
  • Prepare and submit proposals.
  • Utilize vendor portals to assist with Request for Quotes, Proposals, and Purchase Orders, etc.
  • Assist with presentations, charts, and meeting minutes.
  • Schedule meetings and organize calendars.
  • Review and verify all department expense reports and timesheets for accuracy and completeness.
  • Coordinate department travel requests and vacation schedules.
  • Maintain Application Engineering key data sheet.
  • Organize customer lunches and events.
  • Assist with minor IT support issues as needed.
  • Administer the company Uniform Program and order safety items (e.g. hard hats, safety vests, safety glasses).
  • Plot drawings.
  • Work with Customer Relationship Management (CRM) software.
  • Fill-in for switchboard coverage as needed.
  • Perform other duties as required.
  • Salesforce report generation and coordination.
Qualifications
  • High School Diploma required.
  • Associate Degree preferred.
  • Two or more years of experience as a department Administrative Assistant.
  • Proficient with Microsoft Word, Excel, PowerPoint, and Outlook.
  • Experience with Salesforce software preferred.
  • Excellent written and verbal communication skills.
  • Ability to work in a fast-paced, multi-tasked environment while maintaining a positive attitude.
  • Good organization and time management skills.
  • Demonstrated ability to maintain confidentiality as required.
  • Demonstrated ability to be a team player.
  • Adaptable to change in a learning organization.
  • Detail-oriented, motivated, self-starting individual capable of executing assigned tasks and solving problems in a diplomatic and professional manner.

This is a temporary position that could turn into a permanent position.



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